Fleet Administrative Assistant

Construct your career with Mears Broadband and build America's future

Are you looking for your next big opportunity? At Mears Broadband, we offer more than just a job. We offer a career where you can grow, innovate, and make a real impact.

Mears Broadband, LLC., a Quanta Services company, is a leader in the construction and infrastructure industry. With more than 50 years of experience, we are committed to safety, quality, and integrity. We bring together people and resources to build the framework that powers our nation.

Fleet Administrative Assistant

This Fleet Administrative Assistant role in our Phoenix, AZ office supports day-to-day operations through data entry, filing, and Excel reporting. This is an ideal position for someone with strong Microsoft Office skills and attention to detail. This position offers a valuable opportunity to build a solid administrative foundation and grow within a supportive team environment. Why join Mears Broadband?

• Build America: Mears is a leading provider of engineering and construction solutions in oil and gas, electric transmission and distribution, telecom, and wastewater industries across North America.
• Professional growth: Mears offers comprehensive training programs and career advancement pathways.
• Competitive compensation: Enjoy competitive wages and excellent benefits.
• Community impact : We give back to the communities we serve.

Safety that brings you home:

At Mears, safety is our utmost priority. We are at the forefront of enhancing safety outcomes for both our employees and clients. We empower our workers to take ownership of their own safety. The Capacity Model is designed to minimize the risk of accidents and injuries.

Benefits & Compensation:

Despite our size, Mears remains a family company. Our suite of benefits reflects our commitment to our employees.

• Pay info: $23.00 to $27.00 based on experience.
• Paid on-the-job technical and professional growth opportunities
• Established career path for future advancement
• 401k and Roth 401(k) retirement savings plans
• Health, prescription, dental, vision plans
• Life & Disability Insurance plans
• Financial wellness program
• Employee assistance program
• Employee discount programs

Essential Duties:

• Fleet GPS and camera program administration and file maintenance.
• Maintain accurate records of vehicle repairs, services, and inspections.
• Data entry of fleet-related records.
• Prepare reports on fleet operations and performance.
• Monitor and update new equipment in GPS database.
• Assist with daily administrative duties.
• Support Fleet Managers as needed.
• Monitor fleet and fuel exceptions and track cost.
• Assist in the procurement process for new vehicles and equipment.
• Schedule and organize driver training sessions.
• Assist in the development and implementation of fleet policies and procedures.
• Maintain and distribute vehicle registration and insurance documentation.
• Support the Fleet Director in day-to-day operations and special projects.
• Other duties as assigned.

Key Qualifications:

• A high school diploma or equivalent.
• Previous administrative experience in fleet management, automotive administration, or a related field.
• Ability to organize and prioritize tasks effectively, especially when dealing with multiple vehicles, drivers, and schedules.
• Accuracy in record-keeping, data entry, and documentation to ensure compliance and efficiency.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook). Familiarity with fleet management software or databases is a plus.
• Ability to identify and resolve issues related to vehicle maintenance, scheduling, and administrative tasks.
• Basic understanding of regulations related to vehicle maintenance, safety, and compliance.
• Valid Driver's license with clean driving record.
• The physical activity required for this role includes:
  • Sitting for extended periods in an office environment
  • Frequently standing, walking, stooping, reaching, climbing, bending and reaching
  • Manual dexterity for computer use, files and office equipment
  • Occasionally lifting objects weighing up to 50 pounds
• Pass pre-employment drug screen and background check

This role is accepting applications until June 13th, 2025.

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, including disabled and veterans.