Purchasing Manager

Job Description

Job Description

Position Title: Purchasing Manager

Department: Production

Reports to: Operations Manager

Position Type: Full Time

Name of Incumbent:

COMPANY OVERVIEW

Railcraft USA has been a leader in the designing and manufacturing of quality railing products for residential and commercial markets since 1985. Our superior product knowledge and our understanding of our Client’s needs enables us to provide our Clients with the highest level of quality and versatility possible. Railcraft USA. prides itself on being THE SOURCE for custom fabrication and creative designs.

ROLE OVERVIEW

This role is responsible for overseeing the purchasing and maintaining inventory of raw materials, supplies, tools and equipment for all departments of the company.

KEY RESPONSIBILITIES

• Responsible for safeguarding all company confidential information obtained in connection with employment whether oral, written or electronic which shall include all information which has been specifically designated as confidential by the employer in a manner which ensures confidentiality as outlined in Railcraft USA Confidentiality Policy

• Adhere to all company policies and procedures and business code of ethics.

• Responsible to ensure behavior is respectful of all employees of Railcraft USA. and adheres to a respectful workplace that follows policies harassment and discrimination as set out in Railcraft USA policies.

• .

PURCHASING

• Timely and cost-effective purchase of supplies, materials, tools, and equipment for the Fabrication Shop, Shipping, Paintline, Commercial and Office (e.g. safety, packaging, tools, janitorial, etc.)

• Purchase resale items (e.g. screws, touch-up paints and gaskets)-Shipping Department

• Assessing of vendor qualifications and communications with

• Negotiate prices and terms with suppliers and vendors

• Confirmation of vendor order acceptance and lead times

• Rectification of delayed or incorrectly priced items

• Inbound logistics

• Implement, monitor and maintain effective procurement programs

• Develop procurement strategic plans for critical commodities

• Management of MDS (Minimum Data Set)

• In conjunction with the Plant Manager, manage purchasing plans for optimal product savings

• Subcontractor supplier delivery schedule management

• Liaise with all departments for all inventory needs and create job orders accordingly

• Purchase orders signed off by Plant Manager and create PO numbers’ accordingly

RECEIVING

• Liaise with Shipping, receiving goods of all purchased items and ensure packing slips are entered into ERP System

• Handle returns or replacement issues

• Prepare and run reports for Accounting with Plant Manager

INVENTORY

• Conduct weekly and month end inventory of all purchased goods; raw materials; and finished goods on shop floor; adjust ERP accordingly

• Maintain accurate inventory records and demand schedules utilizing the systems.

• Provide Accounting with month-end documents (i.e. invoices, packing slips) with Plant Manager

• Contributes to team effort by accomplishing related procurement or inventory related duties or other delegated duties as needed

KEY ACCOUNTABILITIES/KPI ’S

• Proactive monthly cost saving initiatives

• Getting a minimum of 3 quotations per purchase order

• Price check 5 – 10 stock items per month for cost savings

• Maintaining levels of inventory measured for on time raw materials

• Matching purchase quantities and quality for purchased materials against received materials

• Work on continuous leadership growth and skills required for the position

REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, & EXPERIENCE

• Minimum of 5 years’ procurement and inventory experience

• Minimum of 3 years’ experience in supply and demand analysis, inventory management and risk mitigation.

• Post-secondary education and/or courses in a related area

• Proficiency with MS Office products

• Proficiency in leading procurement activities

• Advanced analytical abilities with operational vision

• Strong time management and prioritization skills

• Experience in planning and materials management

• Demonstrate the ability to work independently on multiple projects

• Experience in Supply chain management within the manufacturing industry

• Strong communication and customer service skills with the ability to speak and write English efficiently and effectively

• Strong attention to detail skills

PREFERRED QUALIFICATIONS KNOWLEDGE, SKILLS, & EXPERIENCE

• General understanding of the fabrication process and relevant materials

• Former procurement training and/or experience

• Ability to drive a forklift

PRIMARY RELATIONSHIPS

• Production Management and Supervisors

• Office staff

• Vendors

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.