Patient Recruitment Specialist

Job Description

Job Description

Salary:

About This Role

At Evera Health, we believe the most powerful force in clinical research is connecting the right patient to the right trial at the right time. As a Patient Recruitment Specialist, you sit at the center of that mission.

You'll manage the full recruitment lifecycle across multiple concurrent studies from targeted chart review and pre-screening through scheduling. This is a role for someone who is organized without being rigid, who understands patient sensitivity, and who can move fast in a protocol-driven environment without cutting corners.

What You'll Do

• Independently review patient medical records including problem lists, medication histories, lab results, procedure notes, and imaging reports to assess eligibility against protocol inclusion/exclusion criteria
• Interpret clinical data with enough fluency to catch disqualifying findings without coordinator hand-holding: an ABI value, a recent CV event, a CYP3A inhibitor on the med list
• Conduct telephone pre-screening calls with prospective participants using IRB-approved scripts, translating complex eligibility requirements into clear, appropriate language for patients
• Partner with site coordinators and PIs to prioritize qualified candidates from EMR worklists and referral sources, and flag chart findings that warrant clinical judgment
• Manage study-specific recruitment pipelines in Salesforce or equivalent CRM; maintain accurate, real-time enrollment and screen fail tracking
• Develop and execute outreach to referring providers and specialists and communicate credibly about the therapeutic area and protocol when they ask questions
• Contribute to recruitment strategy: screen fail root cause analysis, pipeline projections, and protocol-specific barrier identification
• Maintain strict compliance with ICH-GCP, IRB requirements, and HIPAA in all patient-facing and records-based activities

What We're Looking For

Required:

• 13 years of experience in clinical research, patient recruitment, or a healthcare role that required regular, independent review of patient medical records
• Demonstrated ability to navigate EMR systems and interpret chart content: lab values, diagnosis codes, medication classes, procedure histories, and clinical notes
• Solid medical terminology you know what hypertriglyceridemia, peripheral artery disease, and eGFR mean.
• Experience applying protocol inclusion/exclusion criteria to real patient charts and documenting pre-screen outcomes accurately
• Experience conducting patient or provider outreach telephone, email, or in-person with appropriate sensitivity and professionalism
• Strong working knowledge of GCP principles and HIPAA requirements as they apply to records access and patient contact
• Ability to manage multiple active study pipelines simultaneously without dropping detail
• Proficiency in CRM or CTMS platforms, EMR systems, and Microsoft Office/Google Workspace

Nice to Have:

• Hands-on familiarity with cardiovascular, metabolic, or vascular therapeutic areas particularly understanding of lipid panels, ABI measurements, or cardiac history documentation
• Prior experience in a multi-site or embedded site model where you owned chart review independently
• CCRP or equivalent certification, or active pursuit

Who Thrives Here

This is not a role for someone who wants to sit back and wait for referrals to land. Our site network moves fast, our sponsors expect results, and our coordinators depend on a recruitment partner who is proactive, persistent, and precise. If you take pride in running a clean pipeline, feel genuine satisfaction when a patient is enrolled into a study that could change their outcome, and can hold two things at once urgency and compliance you'll fit right in.

Why Peak HeartAxsendo

• Work across a portfolio of high-impact trials with leading sponsors
• Hybrid model that balances site integration with flexible remote outreach
• A team that values operational excellence and gives you the tools to do the job right
• Real opportunity to grow into broader clinical operations as the network expands

To Apply