Accounting Coordinator (In Person)

Job Description

Job Description

Description:

Responsible for administration of several shared services that the corporate management company provides to its real estate investments and to assist in the accounting for the corporate management company.

Essential Duties and Responsibilities

• Daily record corporate deposits in accounting system (MRI) and create support for all deposit batches.
• Daily send corporate invoices into invoice software (AVID Exchange), providing initial input of expense coding against budget and other data.
• Gather support from variable sources to support corporate income billings, create system generated invoices and attach support, and send out to multiple receiving parties / systems.
• Generate monthly fee billbacks in accordance with Property Management Agreements.
• Extract expense reports from expense report software and corporate credit card software, manipulate the reports in Excel to subtotal per project allocations and per general ledger account.
• Import payroll journal entries into accounting software from payroll reports provided by HR department.
• Assist with project utility payments, which may consist of pulling utility billings from vendor websites and manually mark ACH utility payments as paid in accounting software.
• Prepare monthly corporate bank reconciliations.
• Review invoice computation to ensure accuracy of charges (i.e., current vs. past due charges, discounts, appropriate sales tax, extraneous charges).
• Research vendor problems to resolution. Maintain good vendor relations. Refer unsolved issues to the appropriate property accountant.
• Maintain current vendor list. Update list to add vendors, maintaining correct vendor name, address, contact information, account number and federal ID number for each vendor.
• Assist in preparation of year-end 1099 information returns. Maintain W-9 files for vendors as needed.
• Assist Construction Accountant with invoice processing and tracking of lien notices.
• Follow standard operating procedures as currently documented and improve/adjust them as needed.
• Other duties as assigned.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Required: 3-5 years accounts payable experience; intermediate Excel; general familiarity with accounting systems and related applications, ability to work independently; ability to communicate with vendors and associates in a professional and courteous manner
• Preferred: Associates Degree in Accounting or equivalent education/experience. Experience performing the essential duties in a real estate company environment. Familiar with AvidExchange or MRI.

Other Skills and Abilities

• Strong written and verbal skills for communication with internal and external parties.
• Strong organizational skills. Ability to handle multiple tasks and competing priorities throughout the course of a workday.
• Proven ability to work independently, maintain strict confidentiality and work accurately with detail.