Rain Media: Marketing Ops Coordinator

Hiring: Marketing Operations Coordinator

Company: Rain Media

Reports to: VP of Sales & Marketing

Status: Full-time/W2

Location: US Remote: Arizona residents preferred

Position Overview

Are You the Kind of Operator Who Brings Order to Chaos and Turns Moving Parts Into Precision?

If you thrive on structure, live for checklists, and get a thrill from seeing complex marketing projects run flawlessly, this role is for you.

At Organics Ocean, we’re looking for a Marketing Operations Coordinator who can bring process discipline, cross-functional coordination, and marketing fluency to a fast-moving performance team. You’ll be the connective tissue between creative, media buying, and sales, translating ideas into action, ensuring campaigns move from concept to launch on time, on brand, and on target.

This is not your typical assistant role, and it’s not a traditional project management role either. It’s the bridge between strategy and execution. You’ll organize workflows, enforce process hygiene, and bring visibility to moving parts that keep our growth engine firing.

If you love building systems, driving accountability, and making sure no detail slips through the cracks, keep reading. If you shy away from structure or get overwhelmed by momentum, this isn’t the role for you.

Who we are: Organics Ocean

We are a premium direct-to-consumer supplement brand helping people live healthier lives through science-backed, clean, and effective products.

We’re not a company where things stay the same. We test, we optimize, we innovate, and we want someone who thrives in that kind of high-accountability, fast-paced environment.

Why join our team?

High-growth eCommerce brand: Driven by innovation and fast execution, Organics Ocean has grown over 300% in the past year.

Ownership & Accountability: We trust our team members to take full ownership of their responsibilities. You are empowered to lead, execute, and improve without micromanagement. We value individuals who take initiative, hold themselves accountable, and drive meaningful results.

A team of high performers: We push boundaries, move fast, and get things done. The company is in a hockey stick growth phase. This is not a good fit for those who don’t want to grow.

Key Responsibilities

● Campaign Coordination: Ensure creative and media buying projects progress from ideation through execution. Track timelines, follow up on deliverables, and ensure alignment across Sales, Creative, and Performance teams.

● Process Stewardship: Own the documentation, optimization, and enforcement of operational processes within the Sales & Marketing department.

● Cross-Functional Communication: Serve as the central communication point between internal creative teams, media buyers, and external partners. Manage back-and-forth communication, asset hand-offs, and timelines.

● File & Data Organization: Oversee Dropbox and shared asset organization, naming conventions, and file structure to ensure data hygiene and campaign traceability.

● Technology & Tools: Maintain visibility into dashboards and marketing tech stack. Create or modify basic reports in tools such as Triple Whale, Meta Ads Manager, or Google Ads. Coordinate with creative and media teams on campaign data access and visibility.

● Performance Tracking Standards: Ensure adherence with URL standardization and UTM tracking structure; work with the extended team to troubleshoot and resolve issues.

● Meeting & Operational Support: Coordinate weekly marketing stand-ups, maintain dashboards, track open actions, and ensure key milestones are met.

● Accountability Oversight: Hold cross-functional contributors accountable to deadlines and process expectations without direct authority.

• 2 + years of operational leadership experience (OBM, technical VA, or digital marketing role with operational tasks)
• OBM certification, preferred
• 2+ years of digital marketing with hands-on involvement in ads or creatives
• DTC (not BTC) ecommerce experience with physical products
• Experience with attribution tools like Triple Whale, Northbeam, SegmentStream, or Comently, highly preferred
• Experience with Notion or a similar software, highly preferred
• Comfortable working within a matrix leadership structure and collaborating with department heads
• Experience leading meetings, tracking progress (project management tools), and maintaining accountability across teams
• Ability to review creative and performance work and ensure forward momentum on deliverables
• Skilled in SOP creation, onboarding workflows, and process optimization
• Highly organized with experience managing digital assets (Dropbox organization and filing conventions)
• Capable of turning ideas into structured, repeatable processes
• Process-driven and proactive, with the ability to course-correct and identify bottlenecks
• Comfortable holding others accountable and following up to ensure completion
• Exercises discretion and initiative when working with partial information
• Willingness to work flexible hours when needed to meet deadlines

Additional requirements:

● Reliable internet connection
● Reliable and distraction-free work environment
● Ability to commute to Phoenix as required for meetings/events

Offer Details

● Arizona candidates preferred. Travel to Phoenix 5-6 times a year will be required. Salary will be based on your local market. AZ pay for this role is $65K - $75K.

● This is a full-time W2 salaried position with pay relative to the local AZ market.

● Role is remote with occasional travel to the home office in Phoenix.

● Healthcare, dental, and vision available

About Organics Ocean

To learn the founder’s story and more about Organics Ocean, visit the website . The company is a place for innovation. Team roles and responsibilities are clear, and the passion for being a part of something bigger than one’s self is shared among everyone. The environment is casual, but the work is serious. Riding this wave of growth only works with A-Players on the team, and that is what everyone is: an A-Player.

Cultural Pillars:

● Accountability: Take full ownership of your responsibilities and their outcomes. You commit to seeing tasks through, accepting both successes and failures as your own, and continuously learning and improving along the way.

● Attention to Detail: We are fully focused on the task at hand. In eCommerce, every action has a ripple effect; one mistake can impact the entire process. By carefully attending to your work, you ensure that each detail contributes to the success of the whole.

● Honesty & Trust : We are transparent, even when it's difficult. Speaking up about hard truths, especially when mistakes are made, helps us address issues before they become bigger problems. As a company, we need to know the challenges in order to fix them. Avoiding the truth only allows issues to fester and harm the company in the long run.

● Innovation: We are continuously pushing the boundaries and exploring new ideas. We're not tied to the status quo—if you see an opportunity for improvement, speak up. We value and encourage fresh thinking to drive the company forward.

● Move Fast and Persevere: We push forward with speed and determination, even when things get tough. In the fast-paced world of e-commerce and startups, challenges are inevitable. Success comes from acting quickly, adapting, and staying resilient when obstacles arise. We don’t slow down when things get hard; we press through and keep moving forward.

Interview process

To better allow you to display your skills and to help us determine the best candidates, our recruiting process is approximately four to five weeks and takes place in four rounds:

● Initial Application

● Skills Application

● Live interview with our recruiting agency

● HR Interview within Rain Media

● interview with CEO or manager

If selected, you will be invited by email to progress to the next round.