Accounting/Office Manager- QuickBooks Required! POST NUMBER: 471494

Vaco Phoenix is currently assisting a top client in their search for an Accountant/Office Manager in their Phoenix AZ office! This Accountant/Office Manager must have QuickBooks experience and will handle accounts payable, accounts receivable, payroll processing, and all financials for multiple entities. This is a direct hire position that is fully onsite, paying up to $100k per year depending on experience.

Responsibilities include:

• Manage billing and collection of reimbursable invoices for client-related travel and meetings
• Process employee expense reports and corporate credit card transactions
• Handle accounts payable functions, including overhead and procurement invoices, and coordinate bi-weekly check runs
• Execute Positive Pay procedures with banking institutions to ensure secure payments
• Manage insurance processes, including issuing certificates of insurance (COIs), processing annual renewals, and coordinating audits for liability, workers’ compensation, auto, and professional liability policies
• Coordinate annual renewal of employee health and dental insurance plans and support insurance audits
• Support HR functions, including onboarding, offer letters, payroll processing, commission tracking, and maintaining time-off balances
• Complete vendor onboarding, including terms applications and collection of required documentation
• Process bi-weekly payroll and manage employee vacation/sick leave tracking
• Maintain organized records of paid invoices for monthly sales tax filing; prepare and file sales tax reports across multiple states
• Oversee general office operations, including ordering supplies, coordinating repairs, and managing lease agreements

Knowledge, Skills & Abilities:

• 5 years of experience
• QuickBooks Experience
• Sole Contributor, Family Business environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.