Office Administrator / Front Office Coordinator

Job Description

Job Description

Office Administrator / Front Office Coordinator

Location: Flagstaff, AZ (In-Person)

Join Kinney – Building Better Together

At Kinney , we create thriving communities through superior and sustainable built environments—and we do it with people who care.

We’re 100% employee-owned (ESOP), which means every team member has a stake in our success. We believe in shared success, continuous improvement, and showing up for each other, our clients, and our community.

We’re looking for a highly organized, people-focused Office Administrator who thrives in a fast-paced environment and takes pride in creating a welcoming, well-run office.

What You’ll Do

As the first impression of Kinney, you’ll play a key role in keeping our office running smoothly and professionally.

Office & Experience

• Welcome and assist visitors, customers, and team members
• Answer and route incoming calls with professionalism and efficiency
• Maintain a clean, organized, and welcoming office environment and shared spaces

Office Operations

• Manage office supplies, inventory, and equipment
• Coordinate mail, deliveries, and internal distribution
• Support office organization, filing systems, and document management

Administrative Coordination

• Schedule meetings, set up virtual calls, and assist with calendars
• Coordinate travel arrangements and logistics
• Support team requests across departments (Accounting, HR, Marketing, Operations)

Systems & Support

• Assist with office technology, phone systems, printers, and basic troubleshooting
• Help maintain administrative processes and improve efficiencies

Community & Culture Support

• Track and support Kinney’s community involvement efforts, including volunteer activities, sponsorships, and partnerships
• Maintain records of community investment and assist with reporting and internal communications
• Coordinate logistics for company events, volunteer opportunities, and community initiatives
• Assist with planning and coordination of company events such as BBQs, team lunches, holiday celebrations, outings, and the annual houseboat trip
• Support efforts that strengthen Kinney’s presence and impact in the communities we serve

Special Projects

• Jump in where needed—this role is key to supporting the entire Kinney team

What Success Looks Like

• The office runs smoothly, efficiently, and professionally
• Team members feel supported and taken care of
• Visitors consistently have a positive first impression
• You anticipate needs before they become problems
• Community involvement efforts are well-organized, visible, and reflect Kinney’s commitment to making a positive impact

What You Bring

• Strong organizational and multitasking skills
• Clear, professional communication (written and verbal), with excellent written communication skills
• A proactive, “figure-it-out” mindset
• Comfort working with Microsoft Office and general office technology
• Strong internet research and navigation skills , with the ability to quickly locate and synthesize information
• Ability to prioritize and manage competing requests
• High level of discretion and confidentiality

Why Kinney

• Employee-Owned (ESOP) – You share in our success
• Comprehensive Benefits – Medical, dental, vision
• 401(k) with Company Match
• Paid Time Off & Holidays
• Community Involvement – Volunteer opportunities and local impact
• Team Culture – Events, outings, and a genuinely supportive environment

Why Flagstaff

We think it’s one of the best places to live—four seasons, mountains, and an incredible community.

Additional Information

Learn more about us: kinneyconstruction.net

Kinney is a trusted leader, specializing in commercial building construction and renovation, civil construction, and renewable energy projects. As Flagstaff’s Community Builder, we are committed to more than just delivering exceptional projects — we live our mission and embody our core values each day, investing in the people, places, and communities we serve.

Company Description

Kinney is a trusted leader, specializing in commercial building construction and renovation, civil construction, and renewable energy projects. As Flagstaff’s Community Builder, we are committed to more than just delivering exceptional projects — we live our mission and embody our core values each day, investing in the people, places, and communities we serve.