Accountant, A/P & Payroll Specialist

We’re looking for an Accountant, A/P– Payroll Specialist who’s equal parts detail-obsessed, process-driven, and people-oriented. If you love numbers, spreadsheets, and making sure everyone gets paid on time — while keeping our vendors happy — this might be your dream role.

What You’ll Do

Keep AP Running Smoothly (about 50%)

• Process vendor invoices and ensure they’re approved, coded, and paid on time.
• Manage and reconcile large volumes of credit card transactions — no detail too small.
• Handle vendor onboarding, W-9s, and make sure we stay compliant.
• Support the month-end close with AP accruals, reconciliations, and expense reports.
• Keep our cash flow predictable by managing payment schedules and vendor relationships.

Own Payroll Like a Pro (about 50%)

• Run payroll from start to finish for a multi-state team — accurately, on time, and with all the right taxes and withholdings in place.
• Keep employee data, deductions, and benefit details up to date and rock-solid.
• Help with payroll setup for new hires and make sure offboarding payroll is handled smoothly.
• Stay on top of payroll tax filings, year-end reporting (W-2s, 941s, etc.), and compliance.
• Be the go-to resource when teammates have payroll questions.

What You Bring

• 5+ years of experience running payroll and managing accounts payable, ideally in a tech or SaaS environment .
• Strong knowledge of multi-state payroll rules , tax compliance, and reporting.
• Hands-on experience with QuickBooks Online and Paylocity .
• Comfortable handling and reconciling high-volume credit card transactions .
• Great Excel skills and a love for building simple, scalable processes.
• Detail-oriented, highly organized, and known for getting things done.
• A team player who communicates clearly and loves solving problems.

Bonus Points

• You’ve worked with tools like Airbase, Bill.com, Expensify, Divvy, or Ramp.
• You’ve handled 1099s and vendor compliance.
• You’re curious about SaaS accounting and concepts like deferred revenue or ASC 606.

The Bottom Line

We’re after a detail hawk who keeps books clean, pays people right and on time, and builds great vendor relationships. If you love tidy ledgers, zero-issue payroll Fridays, and turning messy inputs into crisp, compliant outputs, this is your seat. Bring your QuickBooks Online and Paylocity chops, your multi-state know-how, and your calm under deadline. If that sounds like you, hit apply and help us keep the wheels turning smoothly.

About Us

RTA has been established since 1979 and has the reputation of providing the best customer service in the market. Our purpose is to help fleets succeed. We pride ourselves on creating a caring, family-oriented atmosphere for both staff and clients, and love that our work makes a positive impact on the lives we touch. Our clients carry kids in school buses, first responders in emergency vehicles, patients in ambulances, food and medical supplies in trucks, and people just taking the bus or train to work. We do meaningful work, and we want our clients to have the best tools available to them.

Our office spaces are open, spacious, and colorful, with plenty of natural light. We come together often as a company to enjoy freshly baked desserts or awesome lunches and genuinely enjoy each other’s company. We offer some pretty unique perks and benefits, as well as all the standard ones. We’re happy to talk through all the options!

Coming from Scottsdale? You’ll enjoy waving at the traffic going the other way while never having to stare at the blinding sun. It only takes about 25 minutes from downtown Scottsdale in the mornings. We are located close to Arrowhead Mall, with quick access to the 101 from multiple directions.

If all of this sounds like you, and your type of company, then click apply! Seriously, we’ve asked you four times now, and you’re still reading—bonus points for being thorough! Let’s see if you’re the Pepper to our Potts in QA form.

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