Talent & People Services Coordinator
- 1–3 years of HR coordination, talent support, or administrative experience (HR or People team preferred).
- Strong organizational and project coordination skills.
- High attention to detail and ability to manage multiple priorities.
- Strong PowerPoint (and/or Google) and content-creation skills (slide design, formatting, messaging).
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office and/or Google Workspace; familiarity with HRIS tools.
- Experience supporting HRBPs or Talent/L&D teams.
- Comfortable handling confidential information.
- Light design skills (Canva, Adobe Express, etc.) are a plus.
- Interest in building a long-term career in HR/Talent.
- Ensure smooth, accurate, and timely execution of HRBP processes across Field and Corporate functions
- Serve as the primary coordinator for HRBP administrative and operational tasks.
- Support employee lifecycle processes including onboarding, offboarding, data changes, and paperwork tracking.
- Address escalated issues that arise during the pre-hire process and coordinate resolutions.
- Assist in managing employee relations documentation, meeting scheduling, and follow-up tasks.
- Maintain our team's HROC ticket inbox and act as the point of contact for second-tier HR-related issues.
- Maintain accuracy of employee data in HR systems and track key HR metrics.
- Support compliance tasks, audits, and policy updates as requested.
- Organize and maintain file structures, templates, and shared knowledge libraries.
- Strengthen talent programs and leadership development through high-quality content, coordination, and communication.
- Partner with the Talent Management Leader to create and refine presentations, training materials, and talent program content.
- Support creation of communication materials, internal campaigns, and templates for People initiatives.
- Coordinate logistics for talent programs (calibration sessions, leadership programs, engagement surveys, etc.).
- Help project-manage deliverables and timelines for talent initiatives.
- Prepare reports, dashboards, and trackers to support business reviews and talent discussions.
- Improve the efficiency, clarity, and consistency of People team workflows and documentation.
- Use critical thinking to identify and develop process improvements.
- Support organization changes, job description updates, and workflow documentation.
- Maintain and update templates, tools, and shared process documents for the People Team.
- Prepare and streamline tracking mechanisms, spreadsheets, and tools that support operational efficiency.
- Enable seamless operations and execution across the People organization through proactive coordination and logistical support.
- Manage scheduling, agendas, and materials for People team meetings, workshops, and working sessions.
- Coordinate travel, logistics, and planning for large team events or offsites.
- Process invoices, vendor forms, and track budgets for People/Talent initiatives.
- Ensure communication, coordination, and deliverables flow smoothly across cross-functional partners and teams.
- In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
- Must be able to collaborate in-person with occasional impromptu in-person meetings
- Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
- Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds
- Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
- Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
- Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
- Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
- Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.
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