SIS Data Coordinator

Term of Employment: Full Time, 12 months, with benefits

FLSA Status: Non-Exempt

Summary

Under the direction of the Chief Academic Officer, the SIS Data Coordinator is responsible for the collection, analysis, reporting enrollment, and program data.

Essential Duties And Responsibilities

The list of essential functions is not exhaustive and may be supplemented.

• Implements a data collection plan to track and report program and district-wide data
• Interpret data in multiple formats, analyze the results and produce reports to present to stakeholders.
• Assist in assigned activities related to student enrollment procedures, student attendance and/or program components including but not limited to compliance, critical timeliness, enrollment guidelines for ensuring compliance with legal and/or administration requirements
• Responsible for compliance with State instructional minute requirements for all sites, as well as JTED compliance
• Assists with annual Federal/State Audits for the District regarding student accountability
• Assist with ensuring of audit compliance
• Assists with publishing and correction of data between SIS and AZEDs
• Analyze student data in the student information system to ensure accuracy
• Investigate and resolve data discrepancies
• Assist in reconciling and updating student data as necessary
• Create bell schedules, calendars, teachers sections, courses, attendance configuration in PowerSchool
• Assists and supports staff with PowerSchool
• Works with the Enrollment services team to ensure the student online registration meets the needs of the SIS database
• Reconcile 40th and 100th day reports from ADE with SIS.
• Correct SAIS discrepancies with concurrencies, integrity failures and SAIS errors
• Develops, implements, and manages PowerSchool data integration with the JTED registration system and the current SIS (PowerSchool)
• Support all ADM related tasks and projects
• Setup and manage information in the student information system, performs related tasks, requests of the SIS, and pulls data as needed from the SIS
• Compile, analyze and report data identified in the data collection plans
• Ensures state compliance with student enrollment and attendance
• Works with member districts to ensure state compliance with student enrollment, certification, and other requirements of The Arizona Department of Education
• Independently researches, creates, maintains, and processes a wide variety of complex materials, such as reports, spreadsheets, correspondence, etc.
• Assists with data projects and provides data reports based on the needs of the Pima County JTED administration
• Performs other related duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications/Education And/or Experience

• Bachelor Degree in related field or 2 years of recent experience in a similar area
• Experience with gathering, analyzing, and reporting data, strongly preferred
• Experience working with Student Information Systems (SIS) and AZEDS, strongly preferred
• Ability to communicate and work effectively with parents, students, school districts, community, Department of Education, state and federal agencies, strongly preferred
• Experience with HTML, CMS, CCS, PHP, SQL, SPSS, and/or MySQL, preferred

Knowledge, Skills, And Abilities

• Proficient and highly skilled with data collection software, and other relevant computer software

applications such as; Microsoft Office, Google Apps, etc.

• Thorough knowledge of Career and Technical Education and the CTE Data Portal
• Highly organized, ability to prioritize workload, and complete tasks in a timely and efficient manner
• Self-motivated, problem-solving skills, and detail oriented
• Demonstrated communication and interpersonal skills with the ability to work independently, or with a team, and exercise sound judgment
• Customer focused, and models exemplary customer service in all facets of the job

Additional Requirements

• Must pass a fingerprint background check
• Proof of MMR immunization required unless born prior to January 1, 1957
• Negative TB test (within the last year)
• Valid Arizona driver's license

Salary Range: $24.00 - $30.00 DOE

Submit The Following Documents

Internal Applicants: Submit a letter of intent and an updated resume to Martha Martinez at ***email_hidden***

External Applicants: Submit a cover letter, resume, one recent (within five years) signed professional reference letter, and a copy of current certificate (s) via the district's online application system ( Open until filled .

Pima County JTED #11 is committed to a policy of nondiscrimination in relation to race, color, religion, gender, age, national origin, language of origin, disability, sexual orientation, gender identity or expression, or marital status. Unless expressly superseded by controlling federal or state statutes, regulations or court decisions, this policy will prevail in all matters concerning staff members, students, the public, educational programs and services and individuals with whom the Joint Board does business.