Facilities Administrator
Kforce has a client that is seeking a Facilities Administrator in Mesa, AZ. Key Responsibilities: Facilities & Office Operations:
- Track facilities service requests and ensure timely, quality completion
- Manage building spaces including meeting rooms, storage areas, and security access
- Maintain seating charts and support onboarding/offboarding logistics
- Coordinate furniture repairs and general office maintenance
- Manage office and contractor supplies when standard ordering access is unavailable
- Schedule and coordinate vendors for on-site locations
- Manage vendor invoicing and payment coordination with Accounts Payable
- Set up new vendors and oversee ongoing maintenance vendors
- Liaise with property management and landlords for building needs
- Oversee cleaning services, including day porters and supplies
- Support security vendors, guards, and related supplies
- Ensure safety procedures are followed and equipment is available and maintained
- Coordinate fire drills and evacuation drills with local fire departments and property managers
- Manage safety training and site visits
- Track incident reports in coordination with Risk and Insurance
- Manage HR compliance posters across all locations
- Submit PPE vouchers (boots, vests, hard hats) for construction employees
- Month-end reporting
- Capital expense (CAPEX) reviews
- Asset tracking by location
- Monthly rent payments
- Support project documentation and reporting
- Assist with project management for office moves and build-outs
- Coordinate schedules, calendars, and communications across departments
- Support international travel arrangements and assist employees with travel tools
- Train and support teammates and leaders without corporate credit cards
- Highly organized with strong attention to detail
- Ability to manage multiple tasks simultaneously
- Flexible, adaptable, and proactive with a -can-do- attitude
- Comfortable working independently with minimal supervision
- Exercises sound judgment and discretion with confidential information
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