Staffing Administrator, Workforce Staffing
- Help candidates progress through the hiring process including application completion, reviewing work authorization documentation, taking badge photos, and other duties as assigned.
- Consult with applicants to determine the best match for their desired position and available opportunities.
- Utilize the Applicant Tracking System to move can candidates through the application process as well as other various technologies.
- Complete daily audits and resolve errors.
- Meet critical deadlines for initiating background screening and 100% compliance for work authorization documentation.
- Flawless execution of high-volume transactions in alignment with standard operating procedures.
- Resolve candidate escalations including identifying and removing barriers.
- May work on projects as assigned by the lead or manager.
- Maintain 100% confidentially with candidate’s personal information and sensitive topics.
- Staffing Administrators are required to work a flexible schedule according to business needs. Shifts will vary and include overtime, evenings and weekends at multiple sites.
- High school or equivalent diploma
- 6+ months experience in a fast paced, customer-oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, human resources or another related field.
- Proficient with Microsoft Office and the ability to learn multiple other platforms.
- Experience working with Windows, Word, - Excel, MyTime (Kronos) and PowerPoint
- Experience in administrative tasks such as data entry, managing data driven report processes or processes
- Associate’s degree or equivalent work experience.
- 1+ years of experience in a fast paced, customer-oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, human resources or another related field.
- Intermediate Microsoft Word and Excel skills with the ability to create pivot tables, v-lookup and mail merge a plus.
- Experience with auditing written reports and analyzing data.
- Experience with Applicant Tracking Systems or other tracking and reporting systems.
- Problem solver, able to troubleshoot issues and drive them to completion.
- Excellent verbal and written communication.
- Excellent customer service skills with an emphasis on tact and confidentiality.
- Willingness to present to large groups.
- Organizational skills with attention to detail, ability to prioritize and work in an environment with competing demands.
- Roll-up-your-sleeves attitude with a sense of urgency, and a friendly, diplomatic demeanor.
- Bi-lingual skills are a plus.
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