Finance & Administration Manager
- Eager to BLAZE TRAILS, innovate, and create impact
- Growth-minded and optimistic; can BOUNCE BACK by seeing mistakes and challenges as opportunities to learn
- People-oriented, making investments every day to CULTIVATE SELF & OTHERS
- Prepared to SHOW UP & SPEAK UP by being authentic and engaged, aware of how your actions and contributions impact others
- Support the CFO in preparing and monitoring the organizational budget.
- Develop and manage budgets related to facilities and IT.
- Manage accounts payable/receivable with the Finance Coordinator; reconcile cash and credit card accounts monthly.
- Manage banking functions, donation deposits, and purchasing/payables software.
- Manage liability and D&O insurance programs.
- Ensure compliance with insurance, permits, and regulatory requirements.
- Maintain organizational policies, procedures, and compliance documentation.
- Ensure facilities remain in good working condition through vendor management, inspections, and maintenance scheduling.
- Oversee facility access, use agreements, and event coordination.
- Manage IT vendor relationships and oversee hardware, software, and network operations.
- Assign and track organizational technology equipment; manage Google Workspace and related software.
- Manage employee credentials such as email access, building access, certifications, and compliance records.
- Oversee purchasing and supply management across all locations.
- Maintain effective systems for requests, inventory tracking, and order approvals.
- Improve back-office workflows, documentation, and procedures.
- Supervise and support the Administrative Assistant and Finance Coordinator.
- Provide regular coaching, performance reviews, and opportunities for cross-training.
- Serve as a liaison between Finance & Admin and other departments, ensuring transparency and timely communication.
- 14 paid holidays each year including your birthday
- 2 paid mental health days
- 80 hours of paid time off & 40 hours of sick time
- Paid Professional Development Opportunities and Trainings
- 403b Retirement Savings Account
- Comprehensive Benefits: Medical, Dental, Vision, STD, Employee Assistance Program
- Bachelor’s degree in business/accounting/finance or related field
- Supervisory experience highly preferred
- 3+ years of progressive experience in office administration, facilities/IT oversight, or finance operations.
- Strong understanding of nonprofit finance, HR/payroll systems, and compliance.
- Proficiency in Microsoft Office Suite, Google Workspace, and accounting software.
- Demonstrated leadership skills with the ability to manage, motivate, and support staff.
- Strong problem-solving, communication, and organizational skills.
- Ability to manage multiple projects, prioritize effectively, and meet deadlines.
- Commitment to integrity, confidentiality, and continuous improvement.
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