Grants and Contracts Manager

Job Description

Job Description

Join a Mission-Driven Team Focused on Impact, Equity, and Growth

Are you someone who thrives at the intersection of strategy, storytelling, compliance, and collaboration? Do you take pride in managing complex grant deliverables, building systems that keep teams aligned, and strengthening relationships with funders through accuracy and responsiveness? If so, you may be the ideal fit for our Grants and Contracts Manager position.

This role supports the full lifecycle of institutional funding-from identifying opportunities to managing reporting and compliance-while serving as a key internal liaison between programs, finance, and external partners. You'll help ensure our proposals are compelling, our reporting is on time, and our systems (especially our case management database, Apricot) are set up for success.

You'd Be Great in This Role If You:

• Know how to juggle pre-award deadlines, post-award compliance, and collaborative teamwork without dropping the ball.
• Enjoy turning program outcomes and budget data into compelling reports and renewal-ready deliverables.
• Are fluent in the language of grants-narratives, scopes, allowable costs, outcome data, and MOUs-and know how to keep everything organized.
• Are excited about using platforms like Apricot and Google Suite to make your workflow smarter, more reliable, and accessible to others.
• Want to be part of a mission-driven organization that values trauma-informed practices, team culture, and equity in action.

What You'll Do

Grant and Contract Lifecycle Management

• Identify local, state, federal, and foundation funding opportunities that align with our mission and program goals.
• Collaborate with the Community Development Manager and grant writers to develop, edit, and submit contact and grant proposals-especially for municipal and foundation opportunities.
• Maintain internal systems to track all awarded government contracts and grants; including the scopes, timelines, and funder reporting requirements.
• Lead cross-departmental meetings to review deliverables, support compliance, and monitor spending.
• Collaborate to submit accurate, timely monthly, quarterly, and annual narrative and financial reports for numerous government contracts and grants; including writing narratives derived from information and summaries from other team members.
• Support funder stewardship through personalized communications, impact updates, and success stories.
• Ensure all proposal and reporting materials are submitted in a timely, complete, and compliant manner.

Cross-Functional Collaboration & Internal Coordination

• Provide guidance to program and finance teams on funder expectations, allowable expenses, deliverables, and timelines.
• Draft and manage MOUs, subrecipient agreements, and vendor contracts tied to grants.
• Initiate and coordinate funder-approved scope or budget modifications when needed.
• Communicate clearly and consistently with the community development office and leadership about progress and upcoming deadlines.

Data, Systems, and Reporting (Apricot Lead)

• Serve as the internal point person for Apricot case management software.
• Build and maintain forms, workflows, and user permissions that support accurate data collection for grant and contract reporting.
• Train staff, troubleshoot technical issues, and promote clean and consistent data entry across the agency.
• Export data and prepare reports aligned with funder and agency reporting needs.

What You Bring

Required

• Education and/or experience equivalent to a bachelor's degree and 2+ years in grant writing, contract administration, or nonprofit program compliance.
• Strong attention to detail, project coordination, and writing skills.
• Experience managing deadlines and deliverables across departments.
• Familiarity with cloud-based systems and collaborative tools (e.g., Microsoft Office, Google Suite, shared drives).
• Ability to work independently while fostering cross-functional alignment.
• Valid AZ driver's license, auto insurance, and the ability to obtain:
• Level 1 Fingerprint Clearance
• Negative TB Test
• CPR/First Aid Certification
• (Support provided during onboarding if needed.)

Preferred

• Bachelor's or Master's degree in Public Administration, Nonprofit Management, or related field.
• 3+ years managing public and private grants totaling $1M+.
• Familiarity or proficiency with Social Solutions' Apricot software.
• Bilingual English/Spanish.

Physical Demands

Typical office environment with regular use of a computer. Occasional lifting (up to 25 lbs), bending, standing, sitting, and driving may be required.

About Us

New Life Center is a trauma-informed nonprofit providing emergency shelter and community-based services to survivors of domestic violence, sexual assault, and human trafficking. We believe that strong operations, smart systems, and meaningful partnerships are essential to delivering long-term impact.

HOW TO APPLY

To review the full job description and apply for the position, please visit our online career portal at