Finance Assistant

Position Summary: The Finance Associate is responsible for accurately and efficiently processing invoices for relocating employees and vendors, ensuring timely payments, and resolving billing inquiries. This role requires attention to detail, strong organizational skills, and a commitment to providing excellent customer service. Responsibilities include verifying invoices, reconciling accounts, and assisting in the overall smooth operation of the accounts payable and invoice function.

Key Responsibilities

Payment Processing:

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure all payments are accounted for and properly posted.
• Verify and investigate discrepancies by reconciling payment accounts and bank statements.
• Generate reports detailing accounts payable status.

Invoice Processing:

• Prepare and process invoices, statements of accounts, and fee requests accurately and timely.

• Assist clients and other Bristol staff with questions relating to client billing statements and reports.

• Verify invoice details against source documents and internal records.

• Resolve billing discrepancies and process adjustments as needed.

• Manage and reconcile accounts receivable.

• Identify and report any billing discrepancies or issues to the Billing Manager/Supervisor.

Requirements

Qualifications and Skills Required:

• Proven working experience as an Accounting/Finance Associate.
• Solid understanding of basic bookkeeping and accounts payable principles.
• Proficiency in Quick Books.
• Excellent verbal and written communication skills.
• Demonstrable critical thinking skills.

Education/Experience:

• Minimum of 2 years of previous work experience required.

• Basic accounting experience required.

• High school diploma or an AA degree; or two to three years of related experience and/or training; or an equivalent combination of education and experience.

• Proven written and verbal skills, ability to multitask with limited supervision, attention to detail, timely follow-up, and ability to meet deadlines.

• Experience with relocation terminology, domestic/international assignments, and Gross-Up (Tax Assistance) is a plus.

• Proficiency in Microsoft Office Suite (Excel, Word); strong fluency with Excel formulas and functions required.

Benefits

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Compensation & Benefits

• Unlimited paid time off
• Medical, Dental and Vision Benefits
• FSA & HSA accounts
• 401k with 50% match
• Life and personal accident insurance
• Adoption assistance
• Tuition reimbursement
• Employee assistance program
• Marketplace for personal shopping discounts

Connection and belonging at Bristol

At Bristol Global Mobility, we are committed to leading a diverse and inclusive workplace where all our people are empowered to succeed. As a committed signatory of the UN Women’s Empowerment Principles (WEPs), CEO Action! and member of Includability, we are passionate about equal opportunities and actively encourage applicants from all backgrounds.

If you have a disability or condition which may affect your ability to take part in our application process, please let us know and we will make reasonable adjustments for you.