Mechanical Projects Manager

At Haynes Mechanical Systems, we have spent over 58 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.

We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement.

Standard work days are M-F.

COMPETITIVE BENEFITS PACKAGE:

• Company Vehicle Provided
• Comprehensive Medical, Dental, Vision plus employer contributions
• 401K - Matched
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Gym and Fitness Reimbursement
• Rideshare and Taxi Vouchers
• Company Events and Awards
• AND MORE!!

POSITION SUMMARY:

Lead mechanical project technicians to execute quality mechanical projects (equipment installation and retrofits) in support of ongoing maintenance contracts and client relationships. Primary functions include leading, developing, and growing installation professionals and managing the mechanical project lifecycle from post-sale turnover to close out documentation. It is expected that 90% of assigned projects will be in the Phoenix metro area.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This job description gives an overview of the overall essential functions, competencies, skills, and abilities for the project manager role. Other duties may be assigned.

• Customer Service:
  • Own the post-sale communication process with the client for each assigned project; including scheduling (site walks, sub work, internal labor, etc), coordination of client provided scope, daily/weekly progress updates, safety concerns, and close out documentation.
  • Promptly respond to customer communication, resolving problems quickly and efficiently while building customer confidence.
  • Act as onsite customer contact for field project activities and coordinate with GC, sub-contractors and facility operations teams as required.
  • Inform the Service Manager if there is a customer request or customer satisfaction issue that requires escalation, or if there are service needs noted while onsite.
  • Communicate potential change orders, or work outside of scope, with the Service Manager and the sales rep assigned to the account in a timely fashion and with enough detail to determine the next steps and ensure a smooth project experience for the customer.
• Staff Development:
  • Build relationships with assigned personnel in order to influence their work and professional development. Consistently evaluate each technician’s communication, work ethic, appearance, safety, and hands-on skillset to provide effective coaching and continual improvement.
  • Identify and recommend training to improve skills of staff, individually and as a team.
  • Actively support the recruitment of talented technicians that align with the Haynes vision and values; including prompt responses to candidate profiles from recruiting, being available for interviews before and after work hours if required, and coordinating with leadership regarding wages and employment offers.
  • Proactively drive our Safety by Choice culture; including setting the example of utilizing proper PPE, leading job safety assessments/toolbox talks, ensuring the team consistently wears proper PPE, and leading team compliance with all safety and health rules and regulations: company policies/employee handbooks, contracting requirements, NEC, OSHA, and local codes.
• Communication and Interpersonal Skills:
  • Effectively communicate and document project progress (internally and externally); including scope completed, next steps, schedule changes, and assistance needed.
  • Be available to team members and clients throughout the project installation via on-site visits, phone, text, and email.
  • Actively participate in regular project meetings from internal start-up to client close-out; provide information on work progress, customer feedback, field relations, internal administration and other matters affecting service operations.
  • Build rapport and productive working relationships with management and other supervisors, subcontractors, as well as internal administrative, accounting, and support personnel.
• Job Knowledge and Technical Skills:
  • Drive completion of entire project (full contracted scope) on time, on budget, and to the client’s satisfaction; ensuring Haynes meets all required timelines, milestones, and project completion goals.
  • Prioritize and plan resources (internal and external) to achieve critical milestones; coordinating with the Service Manager as required
  • Redeem assigned projects at planned costs by effectively managing materials, labor, and subcontractors.
  • Provide onsite coordination for Haynes’ subcontractors, ensure subcontractor scope fulfillment, monitor subcontractor safety, and cooperation with other trades/personnel.
  • Identify potential risks in advance and develop mitigation strategies or alternate solutions as appropriate.
  • Understand mechanical systems, building control systems, and applicable mechanical and electrical codes.
  • Handle all administrative items throughout the project including RFIs, change orders, purchase orders, receipts, billings, lien releases, etc.
  • Utilize internal software to allocate costs accurately, monitor project financial performance, forecast costs, and drive revenue recognition.

REQUIREMENTS:

• Minimum 7 years of commercial HVAC project installation/management experience
• Certificate of Completion or Diploma from an accredited HVAC trade school, or equivalent job experience
• Strong understanding of commercial mechanical systems and installation techniques to ensure timely installation while minimizing disruptions to customer
• Ability to read and understand construction plans and blueprints
• Proficient in Microsoft Office suite; including Word, Excel, and Outlook, MS Project
• Must be able to pass random drug testing per company policy
• Must possess a valid driver’s license and currently maintain a safe driving record as required by the Company’s insurance provider

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

• Able to lift 75 lbs from floor to waist with possible repetition
• Able to lift 50 lbs from shoulder to overhead
• Able to work with both arms above head for minimum of 5 minutes
• Able to carry 50 lbs for a distance of 25 feet
• Able to push or pull 125 lbs for a distance of 500 feet
• Able to climb stairs and ladders
• Able to carry 30 lbs while climbing stairs or a ladder
• Able to grip and operate hand tools, powers tools and safety equipment, such as chain falls
• Able to lift legs and step over obstacles up to 19 inches above the ground
• Able to perform work while in varying physical positions, such as lying on side, in a kneeling position, while standing on a ladder
• Able to access rooftop units and work at heights and in some cases tight or enclosed spaces
• Able to wear a respirator if conditions require; may have exposure to potentially harmful chemicals or materials
• Able to crawl for a distance of 200 feet
• Able to stoop, crouch or kneel for up to 10 minutes at a time
• Vision : Correctable to 20/20 with no color blindness
• Hearing : Correctable to normal range

Compensation: $110,000-$130,000 + annual bonus