Executive Assistant

Job Title: Executive Assistant (Contract to Hire)

Location (city, state): Phoenix, AZ 85016, Onsite

Industry: Technology / Professional Services

Pay: $25-$28.85 / hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a rapidly growing technology-driven company entering an exciting growth phase and seeking an experienced Executive Assistant to support their dynamic CEO.

Job Description:

This is a hands-on, fast-paced executive support role for an experienced professional who thrives in an entrepreneurial environment. The Executive Assistant will manage day-to-day priorities, ensure smooth communication, and handle a wide variety of administrative and project-based tasks for the CEO.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.

• Draft and edit professional correspondence and emails on behalf of the executive team.

• Create presentations and board materials using Google Slides.

• Organize and maintain electronic files and documentation.

• Arrange meetings, dinners, and other logistics for visiting guests and executives.

• Conduct light research and assist with project preparation, including using AI tools to develop talking points and ideas.

• Perform general office coordination duties as needed.

• Serve as a trusted partner and sounding board to the CEO, maintaining discretion with sensitive information.

• Proactively identify ways to improve efficiency and anticipate executive needs without detailed instructions.

Qualifications:

• 8–15 years of executive assistant or senior administrative experience.

• Strong organizational and multitasking skills, with proven success in a fast-paced setting.

• Excellent written and verbal communication skills.

• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar); familiarity with Microsoft Office acceptable but not preferred.

• Bonus experience with HubSpot or Asana.

• Experience in a startup or rapidly growing environment preferred.

• Ability to maintain confidentiality and handle sensitive business information.

• A proactive, tech-savvy problem solver who takes initiative and thinks creatively.

Additional Details:

• Employment Type: Contract-to-hire (6 months or sooner)

• Schedule: Monday–Friday, start between 7–9 AM

• Reporting To: CEO

• Environment: Collaborative, energetic office culture where humor and authenticity are valued

Perks:

• Comprehensive medical, dental, and vision coverage upon conversion

• 401(k) with employer match upon conversion

• Long-term growth potential

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin1