Administrative Assistant
- Provides direct support to assigned Community Managers in order to meet community standards.
- Addresses customer issues and ensures effective, long-term solutions.
- Provides customer service to homeowners via phone and email.
- Provides support to community managers which includes answering phones/returning calls, composing correspondence, sending/receiving faxes, creating and maintaining spreadsheets, etc.
- Maintains an effective process for tracking architectural submittals.
- Arranges Board of Directors (BOD) meetings (times/locations) and prepares all correspondence necessary to notify parties and updates, prepares and mails BOD meeting packets.
- Ensures necessary information is organized and accessible to Community Managers on the day of BOD meetings.
- Works with vendors to provide direction and collect bids per the manager.
- Designs brochures, pamphlets, handouts, etc. for communities.
- Maintains strict adherence to community and company deadlines.
- Provides relief to front receptionist.
- Performs other related duties as directed.
- Ability to multitask, and prepare and process large amounts of administrative items while being detail oriented.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a high volume, fast-paced environment.
- Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems.
- Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels.
- Excellent customer service skills.
- Advanced communication skills both verbally and written.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
- Primarily sitting in an office setting utilizing computer.
- May be required to lift boxes, fill paper trays, and other minor physical office related tasks.
Recommended Jobs
Dermatology MOHS - Arizona
MOHS Surgeon Arizona our clientsis actively seeking a Board Certified/Board Eligible Mohs Surgeon to join a highly successful, growing practice with several locations’ minutes to downtown Minn…
Drill Foreman
Requirements: ~ Previous Horizontal Directional Drill experience is required. ~ Backhoe and/or Mini Ex experience is a plus Working experience in construction, or the utility distribution industr…
Java software engineer
Job Description Title: Java Software Engineer / Tooling / Library Software Engineer Join the Java Platform group at Oracle, where passionate and highly motivated software engineers come to…
Registered Nurse
TNAA TotalMed RN is seeking a travel nurse RN PACU - Post Anesthesia Care for a travel nursing job in Washington, District of Columbia. Job Description & Requirements ~ Specialty: PACU - Pos…
Veterinarian
AAHA Accredited • Up to $30k sign-on • Housing Stipend If you’re looking to practice high-quality medicine in a warm, collaborative, and adventure-filled community, Novak Animal Care in beautifu…
Battery Technician
Join a skilled and supportive team in Phoenix, AZ as a Critical Systems Technician II, specializing in battery systems for Uninterruptible Power Supply (UPS) systems in critical environments. This ha…
Leasing Manager- Elkwood
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in ins…
Autonomous Vehicle - Emergency Response Specialist (Overnight Shift)
About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their …
Sales Representative - Southeast Arizona - Infection/Injury Prevention
As a Sage Sales Representative at Stryker, you will be at the forefront of promoting and selling our Sage products. You will drive the sale of innovative products that are designed to address prevent…
Teacher
Get Set for the 2025-2026 School Year! We're hiring now! Zen Educate is looking for Substitute Teachers. If you're passionate about supporting students with special needs and want a full-time role …