Office Manager

Summary

The Office Manager is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. Typically oversees reception staff, supplies, equipment and vendor relations, building access, security, and office space logistics. Responsible for administering building or office leases, and communicating with building landlord and property managers to maintain office operations. Responsible for Division-wide communication and coordination of Divisional activities.

Responsibilities

• Manage office operations (building lease, equipment lease, vendor contracts, office moves, office insurance requirements, equipment/furniture purchases, landlord and property manager communications, etc.)
• Design, implement and oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Monitor office supplies inventory, review and approve orders
• Perform or assign clerical and administrative responsibilities
• Maintain a safe and secure working environment
• Maintain Company cars such as maintenance, driver log, and registration
• Invoicing for office administrative-related costs such as office supplies, equipment, kitchen supplies, etc.
• Maintain filing system and documentation as needed
• Communicate and implement administrative priorities of the local executive team
• Coordinate and communicate Divisional staff activities to ensure maximum efficiency
• Coordinate divisional training, meetings, and travel as needed
• Coordinate room logistics partnering with additional resources such as IT
• Participate in various staff committees
• Assist in the orientation and training of new staff members
• Oversee and manage the day-to-day responsibilities of the receptionist
• Conduct meetings to review workload and expectations to ensure the accomplishment of objectives
• Cover the front reception desk as needed
• Oversee the office appearance- stocking supplies, light cleaning, etc.
• Oversee mail service- open, sort and distribute mail, packages, etc.

Requirements

• A Bachelor's degree or equivalent combination of education and progressive work experience
• 5+ years' office experience
• Must have excellent interpersonal, written, and oral communication skills
• Knowledge of business and management principles
• Excellent organizational, time management, and prioritization skills
• Strong MS Office skills