Accounts Receivable Specialist (Construction)

Accounts Receivable Specialist

Location: Mesa, AZ | In-Office
Client: Confidential | Construction Subcontractor

Our client is seeking a dependable, detail-oriented Accounts Receivable Specialist to support day-to-day AR activities with a strong focus on AIA progress billings, pay applications, GC portal submissions, and lien waiver compliance .

You’ll work closely with Accounts Payable, Project Managers, and Operations to ensure billing is accurate, submitted on time, and supported with complete documentation — helping maintain reliable financial reporting and healthy cash flow. You’ll play a key role in keeping projects moving and payments flowing.

Candidates must have hands-on experience with AIA construction billing and construction-related receivables.

This role is ideal for someone who enjoys organization, follow-through, and working in a fast-paced construction environment.

What You’ll Do

• Accounts Receivable – Billing & Pay Apps
  
  
  
  • Prepare and submit AIA pay applications (G702/G703 and customer formats)
  
  
  • Track SOVs, change orders, retainage, and percent complete
  
  
  • Submit invoices/pay apps through Textura, GC portals, Procore, Excel/PDF packages, and email
  
  
  • Assemble billing backup (tickets, delivery receipts, signed approvals, photos, etc.)
  
  
  • Manage lien waivers/releases (conditional/unconditional; partial/final)
  
  


• Cash Application & AR Tracking
  
  
  
  • Maintain AR records in QuickBooks (support transition to Online)
  
  
  • Apply payments accurately to jobs/retainage and monitor aging/collections
  
  
  • Research and resolve short-pays, rejections, and portal issues with PMs and customers
  
  


• Reporting & Team Support
  
  
  
  • Support month-end close and sub-ledger tie-outs
  
  
  • Keep project documentation organized and audit-ready
  
  
  • Contribute to process improvements during the QuickBooks transition
  
  

What We’re Looking For

• 
  
  
  
  • 3+ years Accounts Receivable experience (construction strongly preferred)
  
  
  • Hands-on AIA progress billing and retainage experience
  
  
  • Experience submitting pay apps through Textura/GC pay portals
  
  
  • Knowledge of lien waivers and payment documentation
  
  
  • Proficiency with QuickBooks Desktop (open to learning QB Online)
  
  
  • Solid Excel skills (filters, basic pivots/reconciliations)
  
  
  • Strong accuracy, organization, and deadline management
  
  


• Preferred
  
  
  
  • Experience with Procore or similar project systems
  
  
  • Familiarity with job costing/cost codes in a trade contractor environment
  
  
  • Experience juggling multiple projects with different billing rules
  
  

Core Strengths

• Organized, audit-ready documentation


• Accurate job cost coding and cash application


• Proactive follow-up on waivers, portals, and collections


• Team-oriented, reliable communicator

Compensation/Benefits

• Competitive pay, based on experience


• Comprehensive benefits package including: 
  
  
  
  • Health, dental, and vision insurance
  
  
  • 401(k) retirement plan
  
  
  • Paid vacation
    
  
  

Work Location:

• One location

Work Remotely:

• No

KSI’s Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.