Administrative Assistant III (Job 2949)

JOB TITLE:
Administrative Assistant III

JOB #:
2949

DIVISION:
Juvenile Justice Services

HIRING SALARY:
$42,421.00 annualized ($20.40 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
Under the general direction of the Division Director, this position provides a full range of administrative and technical support to the director of the Juvenile Justice Services Division (JJSD) and to other units as assigned. The position assists in the preparation of and coordinates the publication and distribution of annual reports; manages databases; develops PowerPoint presentations; coordinates general scheduling; drafts general correspondence and other duties as assigned. Work is generally performed independently and is reviewed by the supervisor for content and accuracy. Under the general direction of the Program Manager, this position provides primary support to the activities within assigned units.

This position will prepare, coordinate, and execute routine correspondence; coordinate and distribute monthly, quarterly, and annual budget correspondence; and assist with ordering supplies, equipment, and business cards. This position will also provide a full range of support for meeting needs as well as attend local and statewide meetings, conferences, and committees, and prepare meeting minutes.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
This position requires a high school diploma or GED equivalent and related training or college course work and four years’ experience in an office setting. Have thorough knowledge of Microsoft Office products including Outlook, Word, Excel, Access and PowerPoint, demonstrated proficiency in business writing, grammar, and punctuation skills, excellent communication skills, and experience working with databases and spreadsheets. This position also requires the ability to compose letters independently from oral and written instruction and draft responses to routine inquiry, follow complex oral and written instructions, organize workload, set priorities, and carry out assigned tasks in a timely manner.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS:
The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer