Project Coordinator

The Project Specialist assists with creating project goals, monitoring progress, and scheduling meetings to provide logistical support throughout the entire project life-cycle. They ensure that a project is completed on schedule, within budget and meets the needs of the customer. The successful Project Specialist has excellent planning skills and professional communication skills.

Hybrid: Onsite 3 days per week

Location: Role can sit in either Lowell, MA or Phoenix, AZ

Essential Job Functions:

ASSISTS IN PROJECT PLANNING, EXECUTION AND DELIVERY

Collaborating with project team members regarding:

o Project schedules

o Project plans

o Project scope statements and work packages

o Formal communications

o Resource plans and cost estimates

o Risk and issues logs

o Status and exception reporting

o Maintenance of project folders and documentation

FACILITATE PROJECT MEETING EFFICIENCIES

- coordination and scheduling of meetings o preparing agendas for meetings

- documenting key decisions o publishing meeting minutes

PROMOTE TEAMWORK

- collaborating with team members to develop project collateral

- writing and disseminating work plans and project documents

CONTRIBUTES TO THE FINANCIAL MANAGEMENT OF THE PROJECT

- managing components of the project under the direction of the project manager

- drawing from working knowledge of basic revenue models, profit-and-loss and cost-to completion projections

MULTI-TASKING

- ensure many critical and often parallel activities are handled efficiently and effectively with the appropriate prioritization and delegation as needed

MAINTAINS SAFE AND HEALTHY WORK ENVIRONMENT

- following organization standards and legal regulations

Job Required Knowledge, Skills and Abilities:

• Communications - Effective interpersonal skills, writing skills, verbal skills, intercultural communications, and presentation skills

• Analytical

- Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

• Customer Centric Attitude

– Conducts daily business with a strong sense of customer understanding and sensitivity to ensure the needs of the customer are accurately represented to other S&B functions.

• Teamwork

- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Customer Satisfaction

- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve project delivery; Responds to requests for information and assistance; Meets commitments.

• Problem Solving

- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Adaptability

- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Initiative

- Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

• Judgment

- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions

• Planning/Organizing

- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Experienced negotiator with strong conflict management skills

• Dependability

- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Travel

- This position may require travel to customer and non-customer sites in North America and Europe

Required Education and Experience:

• Bachelor’s degree from accredited college or university in business management; equivalent combination of education, certifications and experience may be substituted.

• 2 or more years’ experience in a project based work environment with experience in the planning, management and delivery of projects

• Must be proficient in MS Word, Excel, Project, PowerPoint, Outlook and JIRA