RLS Project Manager

Job Title: RLS Project Manager 

Department: Operations 

Reports To:  Operations Manager 

Location: Phoenix, Arizona  

Job Purpose: The Project Manager is a key leadership position in our surveying department, responsible for planning, organizing, and overseeing survey projects from inception to completion. This role involves project management, client communication, team coordination, and ensuring the delivery of accurate and high-quality surveying services. 

Key Responsibilities

Project Planning

• Lead project initiation by collaborating with clients to define project scope, objectives, and deliverables.

• Develop comprehensive project plans, including timelines, budgets, and resource requirements.

Client Communication

• Establish and maintain strong client relationships by serving as the primary point of contact for project-related matters.

• Communicate project progress, changes, and updates to clients in a clear and timely manner.

Team Coordination

• Assemble and lead project teams, including survey crew members, surveyors, and support staff.

• Assign tasks, set project priorities, and ensure team members are aligned with project goals.

Budget and Resource Management

• Monitor project budgets, expenses, and resource allocation to ensure cost-effective project execution.

• Procure necessary equipment, materials, and subcontractor services as needed.

Quality Assurance

• Oversee the execution of survey projects to ensure data accuracy, adherence to surveying standards, and the production of high-quality deliverables.

• Implement quality control processes and procedures.

Project Documentation

• Maintain accurate project records, including project plans, progress reports, change orders, and client communications.

• Prepare and review survey reports, maps, and other project deliverables.

Invoicing and Accounts Receivable

• Review all active projects and open WIP reports to determine when projects will be invoiced.

• Review invoices, contracts, proposals, change orders, addendums, etc. to ensure that all project documentation is in place before creating draft invoice.

• Review aging accounts receivable with Project Controls Specialist and Operation Manager to determine who will follow up with clients for payment status.

• Engage with clients that have past due accounts. Review with Project Controls Specialist and Operation Manager to discuss next steps to coordinate payment with client.

• Meet with Project Controls Specialist and Operation Manager to review, discuss, and resolve issues with invoicing and documentation provided.

Risk Management

• Identify project risks and develop mitigation strategies to ensure the successful and timely completion of projects.

• Address and resolve issues and challenges as they arise.

Safety and Compliance

• Ensure all surveying operations comply with safety regulations and industry standards.

• Promote a culture of safety within the project team.

Qualifications

• Bachelor's degree in Land Surveying, Geomatics, or a related field is preferred.

• **Professional Land Surveyor (RLS) licensure is highly desirable or able to obtain within 90 days of employment. **

• Previous experience in project management in land surveying or a related field preferred.

• Proven track record of successfully managing multiple surveying projects.

• Excellent project management skills, including budgeting and scheduling.

• Strong leadership, communication, and client relationship management abilities.

• Knowledge of surveying principles, techniques, and software tools.

• Proficiency in project management software and tools.

• Valid driver's license and willingness to travel as needed.

The Project Manager typically works in an office environment, collaborating with project teams and stakeholders. This role may involve occasional travel for client meetings or project site visits.

This job description is intended to provide an overview of the responsibilities and qualifications for the Project Manager position. It is not an exhaustive list, and responsibilities may evolve to meet the changing needs of the organization.