Finance Manager
nFocus Solutions
Phoenix, AZ
Finance Manager (Cash Flow + Payroll Operations Focus (Gov FFP) Title: Finance Manager
Reports to: President / CEO
Location: Phoenix Office / Onsite
Type: Full-time
Why this role exists
The Company needs a finance leader who turns day-to-day transactions into clear cash visibility, accurate reporting, and operational control . This role owns the rhythm of finance: AR, AP, internal payroll + payroll taxes, month-end closing, cash forecast, and leadership-ready financials. What success looks like (first 90 days)
Responsibilities
Cash & Forecasting (Weekly Operating Cadence)
Key KPIs
Requirements
nFocus Solutions is dedicated to the development of innovative technologies and intelligent business solutions for the public sector. We are a leading provider of applications, services, and technologies that nonprofit organizations, communities, first responders and government agencies rely on to deliver services to the public at large. Our high-quality data management and analysis software enable our clients to achieve clear, well-defined results that change the world. At nFocus Solutions, we are committed to a diverse and inclusive workforce. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of innovation. nFocus Solutions is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Reports to: President / CEO
Location: Phoenix Office / Onsite
Type: Full-time
Why this role exists
The Company needs a finance leader who turns day-to-day transactions into clear cash visibility, accurate reporting, and operational control . This role owns the rhythm of finance: AR, AP, internal payroll + payroll taxes, month-end closing, cash forecast, and leadership-ready financials. What success looks like (first 90 days)
- Cash forecast produced weekly, accurate within an agreed variance range
- AR is current and disciplined (billing sent on time, collections routine active)
- Payroll is executed flawlessly: prepared for Intuit Tues/Wed ahead of Friday payroll, with clean reconciliations and tax compliance
- Month-end close is consistent and on schedule
- Leadership receives a simple weekly dashboard: cash, AR, AP, payroll timing, runway
- No surprises: issues are flagged early with options, not excuses
Responsibilities
Cash & Forecasting (Weekly Operating Cadence)
- Own weekly cash forecast (13-week rolling) + monthly outlook
- Run a weekly finance cadence with leadership covering cash, AR, AP, payroll timing, and upcoming obligations.
- Maintain visibility into payroll timing, vendor obligations, and receivables
- Create scenario models (best/base/worst) to support decisions
- Ensure invoicing is accurate, complete, and delivered on time
- Track collections and follow up with customers professionally
- Reconcile revenue with contracts / milestones where applicable
- Own end-to-end FFP invoicing: accuracy, timeliness, required documentation, delivery, and proof of submission.
- Maintain billing schedules aligned to contract terms and internal performance/milestones.
- Own collections and AR discipline: consistent follow-up cadence, escalation path, dispute log, and resolution tracking.
- Ensure cash receipts are tracked and applied correctly; keep AR clean and current in QuickBooks.
- Own end-to-end bi-weekly payroll prepared in-house and submitted to Intuit on Tuesday/Wednesday for the Friday payroll run.
- Collect, validate, and lock payroll inputs by deadline (hours, PTO, adjustments), ensuring complete accuracy prior to submission.
- Maintain and enforce a documented payroll calendar (cutoffs, approval dates, submission dates, pay dates).
- Review payroll register prior to submission (rate changes, deductions, reimbursements, new hires/terminations) and obtain required approvals.
- Own payroll taxes end-to-end: ensure proper setup, timely filings, timely deposits, and accurate quarterly/annual reporting (W-2s / 1099 coordination as applicable).
- Reconcile payroll each cycle: tie payroll registers to bank withdrawals and post clean journal entries; maintain payroll liability reconciliations (taxes, benefits, garnishments if any).
- Ensure accurate reporting from HR, support onboarding/offboarding payroll changes and deductions—ensuring changes are reflected correctly and on time.
- Maintain controls and confidentiality for payroll data; ensure clean audit trails.
- Manage AP workflow: coding, approvals, payment scheduling, and vendor management, including vendor files, W-9’s and payment terms
- Schedule payments to protect cash while maintaining vendor health and operational continuity.
- Help enforce spending discipline and purchase approvals
- Maintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.
- Prepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).
- Produce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.
- Maintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.
- Prepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).
- Produce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.
- Own QuickBooks hygiene: chart of accounts, classes, projects, customer/job setup
- Improve workflows to reduce cycle time and errors
- Perform annual internal audit as preparation for tax prep
- Support annual tax prep with external partners
Key KPIs
- Month-end close completed by 5 th business day
- Payroll submission to Intuit on time: 100% (prepared and approved by Wednesday prior to Friday payroll)
- Payroll accuracy: ≥ 99.5% with zero preventable off-cycle corrections
- Payroll tax compliance: 100% on-time filings and deposits; zero penalties/interest
- Payroll reconciliation: completed within 2 business days after each payroll
- Forecast accuracy (weekly cash): +5% variance
- Weeks 1–2: ±5% or ±$150k
- Weeks 3–6: ±10% or ±$250k
- Weeks 7–13: ±15% or ±$350k
- Any variance > $150k must be explained in the weekly update by named line items (e.g., ‘Invoice X delayed 7 days’, Payroll tax debit hit early’), and whether it was on the receivables ‘watch list’.”
- AR aging: % current / % >30 / % >60
- AP timeliness: no late fees / missed critical payments
- Bank/CC reconciled weekly and fully reconciled monthly by 5 th business day
Requirements
- 5–8+ years in finance/accounting roles with hands-on ownership of cash, AR/AP, and close readiness
- Ability to maintain complete confidentiality and
- Strong QuickBooks experience (Desktop Enterprise preferred)
- Proven experience owning invoicing + collections and driving AR discipline
- Proven experience owning payroll + payroll taxes (Intuit experience a plus)
- Strong Excel/Sheets skills (cash models, trackers, clean reporting)
- High integrity, strong follow-through, proactive communicator
- Government clearance Secret required
- Experience in government contracting
- Familiarity with revenue recognition concepts
nFocus Solutions is dedicated to the development of innovative technologies and intelligent business solutions for the public sector. We are a leading provider of applications, services, and technologies that nonprofit organizations, communities, first responders and government agencies rely on to deliver services to the public at large. Our high-quality data management and analysis software enable our clients to achieve clear, well-defined results that change the world. At nFocus Solutions, we are committed to a diverse and inclusive workforce. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of innovation. nFocus Solutions is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Posted 2026-01-12
Recommended Jobs
Lead Counsel
The Walt Disney Company (Corporate)
Glendale, AZ
Job Summary: At Disney, we’re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life …
View Details
Posted 2026-01-05
Automotive Lot Attendant
Bell Ford
Phoenix, AZ
Location: Bell Ford Inc - Phoenix, AZ Bell Ford is currently hiring Lot Attendants ! As part of The Berge Group, a well-respected, family-owned auto dealership group in the Phoenix and Tucson ma…
View Details
Posted 2025-08-21
Construction Superintendent
Hatch
Tucson, AZ
Requisition ID: 97131 Job Category: Construction Location: Tucson, AZ, United States Join a company that is passionately committed to the pursuit of a better world through positive chang…
View Details
Posted 2025-11-26
Pizza Maker (Sbarro)
Las Vegas Petroleum
Littlefield, AZ
Las Vegas Petroleum is a rapidly growing operator of travel centers, consisting of gas stations, convenience stores and restaurants. With 13 Conoco-branded C&G assets in the Las Vegas Metro area, and…
View Details
Posted 2025-08-09
IT Assistant (Not Remote)
All Things Metal
Phoenix, AZ
IT Assistant Location: North Phoenix and/or Wittmann, AZ | Schedule: Full Time Who We Are At All Things Metal Industries, we don’t just build steel—we build people, relationships, and last…
View Details
Posted 2026-01-08
Medical Administrative Assistant
Mayo Clinic
Phoenix, AZ
Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we ar…
View Details
Posted 2025-10-10
Associate Veterinarian
The VET Recruiter
Gilbert, AZ
Associate Veterinarian – Gilbert, AZ We are seeking an experienced Associate Veterinarian to join a team of passionate, focused doctors. Our client is a full-service veterinary medical facility …
View Details
Posted 2026-01-07
Licensed Psychologist
Rinvio Recruitment
Eloy, AZ
The successful candidate should be able to do ALL of the following tasks at a level that meets the job's requirements. 1. **Assessment: ** Conduct psychological screenings and assessments by look…
View Details
Posted 2025-11-12
Office Specialist Sr
Arizona State University
Tempe, AZ
Office Specialist Sr Location Tempe, AZ : Department Statement: Auxiliary Business Services provides oversight and partnership while developing and releasing RFPs and negotiating agreements for seve…
View Details
Posted 2026-01-09