Executive Administrative Assistant
- Provide administrative and operational support to the VP of Engineering & B2B Sales.
- Coordinate meetings, calls, and appointments; manage calendar and task prioritization.
- Prepare reports, presentations, and documentation related to engineering projects and B2B sales.
- Assist in tracking project timelines, deliverables, and sales opportunities.
- Maintain organized records of contracts, project documentation, and client communications.
- Support cross-functional collaboration between engineering, production, and sales teams.
- Help prepare quotations, proposals, and client correspondence for B2B partnerships.
- Monitor progress of ongoing projects and provide status updates to the VP.
- Handle confidential information and internal communications with discretion.
- Assist with expense tracking, travel coordination, and meeting logistics.
- Coordinate with internal departments (HR, Finance, MFG) to facilitate project and sales-related needs.
- Bachelor’s degree in Business Administration, Engineering Management, or related field.
- 2–4 years of experience as an Executive Assistant, Project Coordinator, or Sales Admin.
- Strong understanding of B2B sales processes.
- Excellent written and verbal communication skills.
- High proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
- Familiarity with CRM and project management tools (Zoho, Salesforce, Monday.com, Asana, or similar).
- Strong attention to detail, organizational skills, and multitasking ability.
- Professional demeanor and ability to handle confidential matters with integrity.
- Experience in the pharmaceutical, manufacturing, or healthcare industry.
- Exposure to both technical and sales environments.
- Experience supporting C-level or senior leadership roles.
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