Administrative Assistant - Tax Support

Job Title: Administrative Assistant – Tax Support

Location: Phoenix, AZ

Compensation: $20 – $25 / hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Qualifications:

• 5+ years of administrative experience, preferably within an accounting or tax preparation environment
• Experience with tax software (Lacerte or UltraTax preferred, conversion experience a plus)
• QuickBooks familiarity strongly preferred
• Proficient in Microsoft Excel and general office systems
• Excellent communication, organization, and multitasking skills
• Professional demeanor and client service mindset

Job Description:

Addison Group is partnering with our client to hire an Administrative Assistant to support a busy accounting and tax practice during tax season, with potential for part-time or permanent placement after April. This role involves managing administrative operations, assisting with client communication, and supporting invoicing and document processing. The ideal candidate will thrive in a fast-paced environment, take initiative, and maintain a high level of professionalism.

Industry:

Accounting / Tax Preparation

Work Schedule:

Monday–Friday, 9:00 AM–5:00 PM

(Full-time through April with potential for part-time or long-term employment after busy season)

About Our Client:

Our client is a well-established public accounting firm that provides personalized tax, business, and financial consulting services to individuals and small businesses. They emphasize client service, teamwork, and delivering accurate, timely financial results to help clients make informed business decisions.

Key Responsibilities:

• Provide administrative support to the accounting and tax team
• Answer phones, greet clients, and assist with inquiries
• Handle client interactions including payments and document returns
• Manage document scanning, filing, and organization
• Process daily invoicing through QuickBooks
• Maintain and update mailing logs and operate postage systems
• Support workflow coordination during tax season
• Assist with general office duties, including ordering supplies and maintaining a professional environment

Perks:

• Team lunches on select days
• Birthday celebrations and a supportive office culture
• Potential for part-time or full-time conversion post–tax season

Additional Details:

• One in-person interview process
• Immediate start upon finding the right fit

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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