Financial Specialist III (Job 2885)

JOB TITLE:
Financial Specialist III

JOB #:
2885

DIVISION:
Administrative Services

HIRING SALARY:
$51,514.00 annualized ($24.77 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
The Administrative Office of the Courts (AOC) is seeking a Financial Specialist to join our Finance team. This position performs a variety of complex financial and accounting duties essential to the day-to-day operations of the Administrative Office of the Courts (AOC), such as routine monitoring for compliance with established policies and procedures, providing accounting and administrative support to Financial Office team members, and technical assistance to internal and external customers, stakeholders, and auditors.

This position’s essential functions include:

• Monthly and annual reconciliation of general ledger and sub-ledger accounts: balance sheet accounts (cash accounts, accounts receivable, and accounts payable), income statement accounts (revenue and expense accounts), cost pool clearing accounts (motor pool and print shop), and fixed assets.
• Prepare review, verify, and process accounting transactions utilizing the internal accounting system (New World) and the statewide accounting system (AFIS). Accounting transactions include, but are not limited to, purchase requisitions, claims, vouchers, journal entries, revenue/expense transfers, revenue deposits, and program disbursements.
• Collect and prepare revenue and expenditure forecast data in preparation of monthly cash flow reports and lease schedules. Run budget reports for assigned funds.
• Monitor for compliance with established policies, procedures, and rules. Responsible for maintaining finance policy and procedures current through regularly scheduled reviews.
• Monitor for capital expenditures, conduct asset inventories, and reconcile to fixed asset schedules as requested. Responsible for asset inventory of the Finance Office - recording and tracking capital assets and maintaining the required reports.
• Perform monthly cost pool clearing allocations reconciling to general ledger and prepare journal entry transfers between funds.
• Provide administrative and technical support to Administrative Services Director, CFO and Finance management and budget staff. Regularly communicate with AOC personnel, responding to inquiries and resolving problem areas promptly.
• Responsible for audit-proof organization and management of files and documents, such as, journals, bank statements, invoices, purchase requisitions, vouchers, travel reimbursement receipts, contracts, and agreements.
• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Communicate with Court departments to determine changing needs and problems
• Develop PowerPoint presentations as requested.
• Maintains and provides monthly status reports and weekly updates on status of projects and/or performance indicators.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
This position requires Bachelor’s degree and a minimum of two years of general accounting experience. Directly related experience may substitute for the degree requirement. In addition, this position requires excellent interpersonal and verbal/written communication skills, strong detail orientation, and excellent data entry skills. This position also requires the ability to manage multiple projects, tasks, and priorities, and exercise good judgement, to perform under strict time frames and with a high level of confidentiality, and to be highly motivated and well organized.

Preference given to individuals who demonstrate experience in the governmental sector specifically relating to the finance and accounting arena.

Travel level: None

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS:
The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer