Office Manager

Job Description

Job Description

Office Manager

Accurate Concrete & Fence
Tempe, AZ | Full-Time | In-Offic e

Accurate Concrete & Fence is a growing, owner-led construction company based in Tempe, Arizona, specializing in commercial, industrial, and residential fencing solutions.

Founded in 2019, the company has quickly established itself in the Phoenix and Tucson markets through hard work, reliability, and a commitment to quality craftsmanship.

We take pride in delivering durable, high-quality work that lasts, while creating a customer experience built on responsiveness, integrity, and professionalism. As we continue to grow, we're looking for someone who wants to play a key role in building the operational backbone of the company.

Learn more about us:

This is a high-ownership position where you will serve as the operational backbone of the company-bringing together financial management, administrative systems, and project support into one cohesive, well-run function.

You'll be stepping into a role that touches every part of the business : from payroll and billing, to project documentation, to supporting hiring and compliance. The right person will bring order, visibility, and follow-through, ensuring the business runs smoothly, accurately, and professionally.

If you're someone who takes pride in running a tight ship and doesn't let things fall through the cracks, this role will feel like a great fit.

Financial Operations & Bookkeeping

• Manage full-cycle bookkeeping in QuickBooks Online (QBO)
• Process and track accounts payable, including invoice entry by project and vendor management
• Manage accounts receivable, including invoicing, payment tracking, and follow-up on past due balances and retention
• Support and process AIA billings and ensure accurate documentation
• Maintain accurate job costing, expense tracking, and financial records
• Reconcile transactions and ensure clean, audit-ready books
• Coordinate with the accountant on monthly reporting, including TPT tax submissions, bank statements, and line of credit reporting

Payroll, HR & Compliance

• Process payroll, including certified payroll (WH-347) when required
• Maintain accurate employee records and ensure compliance with documentation requirements
• Coordinate recruitment efforts, including job postings, screening, and interview scheduling
• Conduct new hire onboarding, including I-9 verification and E-Verify submissions
• Track and coordinate employee performance evaluations
• Support health and safety compliance documentation and processes

Project & Operational Support

• Assist with project documentation, including submittals, compliance documents, and closeout packages
• Support lien release processes (conditional and unconditional)
• Create and maintain organized project job folders across Google Drive, QBO, and QB Time (T-Sheets)
• Maintain and update RFQ logs and project status reports
• Assist in obtaining vendor quotes and tracking material orders based on takeoffs and project needs

Office & Inventory Management

• Oversee daily office operations, ensuring organization and efficiency
• Manage office supply inventory and maintain appropriate stock levels
• Track shop material inventory and update records weekly
• Handle incoming calls and coordinate scheduling for bids and meetings
• Maintain a clean, organized, and professional office environment

Ownership & Process Improvement

• Take full ownership of assigned responsibilities with minimal oversight
• Identify inefficiencies and implement process improvements
• Ensure tasks are completed accurately, fully, and on time
• Help build scalable systems and bring structure to a growing business

Required Experience

• 3+ years of experience in bookkeeping, accounting, or office management
• At least 2+ years in the construction industry ( required )
• Strong knowledge of A/P, A/R, payroll, and job costing
• Proficiency in QuickBooks Online and Google Workspace
• Excellent organizational and multitasking abilities

Preferred Experience

• Experience with certified payroll and construction billing (AIA, lien releases)
• Familiarity with compliance and documentation in construction environments
• Experience supporting project operations or working with field teams

• Salary range: $50,000 - $65,000 (based on experience and capability)
• Performance-based bonuses tied to accuracy, ownership, and operational impact
• Clear growth path with opportunities for salary increases based on performance
• 401(k) plan with future participation opportunities
• Health insurance eligibility available as the role grows and proves long-term fit

If you have construction industry experience and are ready to take ownership of a critical role in a growing company, we'd love to hear from you.

Apply today by submitting your resume and a brief note outlining your construction-related bookkeeping experience.