Administrative Assistant

Job Description

Job Description

Administrative Assistant 1st Shift
Hiring Immediately | Apply Today
Location: South Tucson

Position Summary

We are seeking a professional and detail-oriented Administrative Assistant to support daily operations for a boutique CPA firm. This role serves as the first point of contact for clients and works closely with firm partners to ensure smooth administrative and office functions.

Pay & Benefits

$20.00 $24.00 per hour (depending on experience) weekly pay
Direct deposit or debit card options
Medical, dental, vision, life, and disability insurance
Upon permanent hire: Two weeks paid time off + holiday pay

Key Responsibilities

Serve as the first point of contact for clients, both in person and over the phone
Answer and route calls, take and deliver clear and concise messages
Manage partner calendars and schedule appointments
Coordinate incoming and outgoing mail, ensuring deadlines are met
Monitor project management systems and assist with client and staff follow-ups
Prepare invoices and assist with payment tracking and collection
Assemble and deliver income tax returns (paper and digital)
Scan, organize, and maintain filing systems
Track and maintain office supply inventory
Work closely with firm partners to support daily operations
Perform other assigned administrative duties

Schedule

1st Shift: 8:30 AM 5:00 PM
Monday Friday schedule

Work Environment

Professional office setting within a boutique CPA firm
Client-facing role requiring strong communication and professionalism
Collaborative team environment supporting firm partners
Detail-oriented, deadline-driven workflow

Qualifications

2+ years of administrative experience (CPA firm experience preferred)
Strong computer skills (Microsoft Office; database systems training provided)

1 year of accounting experience required
Excellent organizational and multitasking abilities
Strong attention to detail with ability to double-check work for accuracy
Able to pass 7-year background check
Authorized to work in the U.S.
Professional demeanor with strong customer service skills

Ascend Staffing Tucson
2900 E Broadway Blvd, Suite 174 | Tucson, AZ 85716
520-318-9322
ascendstaffing.com/jobs

@IN4013 | @ZR4013 | @TAL4013 | Job ID: #38208113

Company Description

A True Partner in Your Success:
Ascend staffing has been connecting great people with great opportunities for over 50 years. Many of our talented workers stay with us for years because they like what they get from Ascend.

What We Offer:
Weekly Pay
Direct Deposit and Debit Card Payment Options
Medical, Dental, and Vision Coverage
Life and Short-term Disability Insurance

Our Purpose Statement:
Our purpose is to partner with employees, clients, and the community to create opportunities for growth and mutual success.

The Ascend Difference:
We do what we say we will do.
We are direct and transparent.
We find real opportunities with great employers.
We support our talent every step of the way.
We make a difference in people’s lives.

How We Help You:
Our recruiters aren’t just about filling jobs. They are about helping you achieve your goals. We put thousands of people to work every year in temporary, temporary-to-hire and direct hire placements.

We are always looking for great people. Apply today!

Company Description

A True Partner in Your Success:\r\nAscend staffing has been connecting great people with great opportunities for over 50 years. Many of our talented workers stay with us for years because they like what they get from Ascend. \r\n\r\nWhat We Offer:\r\nWeekly Pay\r\nDirect Deposit and Debit Card Payment Options\r\nMedical, Dental, and Vision Coverage\r\nLife and Short-term Disability Insurance\r\n\r\nOur Purpose Statement:\r\nOur purpose is to partner with employees, clients, and the community to create opportunities for growth and mutual success.\r\n\r\nThe Ascend Difference:\r\nWe do what we say we will do.\r\nWe are direct and transparent.\r\nWe find real opportunities with great employers.\r\nWe support our talent every step of the way.\r\nWe make a difference in people’s lives.\r\n\r\nHow We Help You:\r\nOur recruiters aren’t just about filling jobs. They are about helping you achieve your goals. We put thousands of people to work every year in temporary, temporary-to-hire and direct hire placements.\r\n\r\nWe are always looking for great people. Apply today!