Workforce Capacity Planning & Analytics Leader

About Gusto

Gusto is a modern, online people platform that helps small businesses take care of their teams. On top of full-service payroll, Gusto offers health insurance, 401(k)s, expert HR, and team management tools. Today, Gusto offices in Denver, San Francisco, and New York serve more than 400,000 businesses nationwide.

Our mission is to create a world where work empowers a better life, and it starts right here at Gusto. That’s why we’re committed to building a collaborative and inclusive workplace, both physically and virtually. Learn more about our Total Rewards philosophy .

About the Role:

Gusto is seeking an experienced, team-oriented Workforce Capacity Planning & Analytics Leader to join our Workforce Management team. In this high-impact role, you’ll own and optimize scheduling across onshore and offshore CX teams, ensuring the right coverage at the right time. Reporting to the Head of Workforce Management , you’ll partner cross-functionally to drive efficiency, support peak readiness, and scale scheduling processes as Gusto grows. Ideal for a strategic problem-solver who thrives in fast-paced, mission-driven environments.

About the Team:

The Gusto Workforce Management Team is a group of individuals who are passionate about dreaming big and facilitating the connection between our Gustomers (customers) and the right people to help them, at the right time. We work within the Customer Experience (CX) Organization and support internal Gusties (employees) as well as vendors in planning customer demand, staffing, scheduling and monitoring real time drivers. The team is geographically dispersed across the US in order to assist across all hours of operation.

Here’s what you’ll do day-to-day:

• Lead the strategic and tactical capacity planning function for our WFM organization, supporting both onshore and offshore operations with a focus on employee engagement, accuracy, and operational readiness.
• Develop and evolve enterprise-wide capacity and staffing models that incorporate historical data, business trends, and non-voice workloads to drive long-term forecasting accuracy and proactive hiring strategies.
• Design and implement planning processes that ensure traceability, audit readiness, and transparency across all modeling, forecasts, and capacity assumptions.
• Deliver key reporting insights through advanced data tools (e.g., Verint OM, Verint DPA), ensuring stakeholders can make informed decisions around productivity, staffing, and resource allocation.
• Identify capacity risks and model multiple scenarios with a continuous improvement mindset, developing contingency strategies in collaboration with Finance, Ops, and Contact Center leaders.
• Facilitate regular strategic planning sessions and stakeholder meetings to align on hiring needs, workload volumes, and budget implications.
• Provide thought leadership on WFM technology design and reporting best practices, including tool implementation support (e.g., Verint, Genesys, NICE, etc.).
• Enhance workforce planning for non-voice channels, ensuring alignment with evolving business needs and digital transformation strategies.
• Serve as a cross-functional partner with BPOs, supporting contractual compliance, staffing optimization, and consistent performance monitoring.
• Champion a people-first culture within the WFM and analytics teams by ensuring role clarity, professional development, and alignment with organizational goals

Here’s what we're looking for:

• 5+ years of workforce management leadership experience, including strategic planning, analytics, and operational execution, plus a Bachelor’s degree or equivalent experience
• 2+ years leading capacity planning or forecasting, with a track record of influencing cross-functional stakeholders and senior leaders
• Proven success overseeing large-scale WFM teams across geographies, including offshore and outsourced partner relationships
• Deep expertise in voice and non-voice forecasting, productivity analysis, and shrinkage modeling
• Hands-on experience implementing and managing WFM tools such as Verint, NICE IEX, Genesys, and Calabrio
• Advanced skills in data modeling, variance analysis, and visualization to drive executive decision-making and budget alignment
• Strong communication and leadership skills, with experience supporting $100M+ budgets and navigating transformation in high-volume, fast-paced contact center environments

Our cash compensation amount for this role is $135,000/yearly to $166,000/yearly in Denver & most major metro locations, and $159,000/yearly - $195,000/yearly for San Francisco & New York. Final offer amounts are determined by multiple factors including candidate location, experience and expertise and may vary from the amounts listed above.

Gusto has physical office spaces in Denver, San Francisco, and New York City. Employees who are based in those locations will be expected to work from the office on designated days approximately 2-3 days per week (or more depending on role). The same office expectations apply to all Symmetry roles, Gusto's subsidiary, whose physical office is in Scottsdale.

Note: The San Francisco office expectations encompass both the San Francisco and San Jose metro areas.

When approved to work from a location other than a Gusto office, a secure, reliable, and consistent internet connection is required.

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for small businesses, you will find a home at Gusto.

Gusto is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Gusto considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gusto is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. We want to see our candidates perform to the best of their ability. If you require a medical or religious accommodation at any time throughout your candidate journey, please fill out this form and a member of our team will get in touch with you.

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