HR Clerk I

Job Description

Job Description

About SafeinHome: SafeinHome is dedicated to empowering older adults and individuals with intellectual and developmental disabilities to live with autonomy, dignity, and self determination. We provide innovative support solutions that promote safety, independence, and community integration.

SUMMARY:

SafeinHome, Inc. specializes in providing Remote Supports for Adults with Intellectual and Developmental Disabilities and Older Adults. Our Remote Supports Service provides a real-time connection to our trained Remote Supports staff available 24 hours a day, 7 days a week. The objective of SafeinHome Remote Supports is to promote autonomy and self-determination, independence, well-being, and inclusion for individuals while enabling them to stay connected with their desired support services remotely.

The HR Clerk I will be responsible for performing a variety of administrative tasks to support the HR department and ensure smooth and efficient HR operations. This includes but is not limited to maintaining employee records, recruiting, processing paperwork related to onboarding and termination, serving as a liaison for employee benefits, and facilitating communication between HR staff and employees. The HR Clerk I will assist in maintaining records kept within HR Information Systems (HRIS). Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential for success in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES including but not limited to:

• Recruiting, Onboarding & Orientation Support: Coordinates the recruitment and onboarding process by assisting various departments with recruitment, utilizing Applicant Tracking Systems (ATS), preparing documentation, and executing orientation tasks across various HRIS platforms to ensure managers are informed and new hires are prepared for their first day. Assists employees as needed with timecards, time off requests, and navigating HRIS tools to maintain established company processes.
• Offboarding & Asset Management : Assists with the offboarding cycle by acting as a witness during exit interviews, collecting company property, collaborating effectively, and completing required administrative checklists for departing staff.
• Document & System Maintenance: Maintains accurate employee records and HRIS data across platforms including, but not limited to, Paylocity, Zoho, Trakstar, and Box, while ensuring strict adherence to HIPAA confidentiality and data privacy.
• Compliance & Policy Assistance: Acts as a point of contact for employee inquiries regarding HR policies and procedures, ensuring all office activities remain in compliance with established company standards.
• Reporting & Monthly Background Checks: Compiles data for turnover and executes routine monthly background checks to support departmental metrics. Communicate with hiring managers about hiring expectations monthly. Pulls reports, reviews for accuracy, and establishes communication with management and Third-Party Administrators (TPA) to maintain and improve established processes.
• Performance Management: Assists managers and employees with performance-related requests. Creates and assigns performance reviews in collaboration with management. Assists in reviewing employee, department, and companywide performance by pulling, sharing and analyzing reports. Promptly maintains employee documentation and records throughout the lifespan of employment as needed.
• Workplace Monitoring & Administration: Conducts regular workplace walkthroughs to assess morale and identify office issues, while providing general clerical support for special HR projects.
• Employee Engagement and Recognition: Creating engagement for employees by utilizing tools found on Paylocity, Teams, Outlook, Box, etc. Examples being monthly Welcome posts, Holiday recognition, descriptive and concise information to share with the company and per department, etc.
• Ticket and Email Management: Assist with incoming emails and support tickets by reviewing, responding to, and resolving inquiries in a timely and professional manner. Communicates, consults, and confers with the HR team about ticket content, as needed.

EDUCATION AND EXPERIENCE

• Experience in recruiting sites such as Indeed or ZipRecruiter
• Prior Human Resource experience required (One year minimum)
• Management experience or a associates degree in a related area is preferred.

SKILLS AND ABILITIES:

• Attention to detail: Consistently ensures accuracy and precision in all tasks, no matter how small or complex.
• Organizational skills: Demonstrates proficiency in managing multiple tasks efficiently and effectively, maintaining a systematic approach to workflow.
• Proactive attitude: Anticipates needs within processes and acts on a resolve. Ability to prompt new hires or employees to engage, reflecting the ability to reach out and take initiative.
• Communication skills : Articulates ideas, questions and information clearly and concisely, fostering open dialogue and facilitating smooth collaboration.
• Confidentiality: Upholds strict confidentiality protocols to safeguard sensitive information and maintain trust.
• Computer proficiency: Utilizes advanced Microsoft Office skills to enhance productivity and streamline operations.
• Problem-solving: Approaches challenges with a proactive and analytical mindset, developing innovative solutions to overcome obstacles.
• Teamwork: Collaborates seamlessly with colleagues from diverse backgrounds, valuing input and contributing to collective success.
• Customer service orientation: Prioritizes employee satisfaction by delivering exceptional service and addressing inquiries with professionalism and empathy.
• Adaptability: Adapts quickly to changing priorities and environments, thriving in dynamic work settings.
• Regulatory knowledge: Possesses a deep understanding and ability to research relevant regulations and compliance standards, ensuring adherence in all activities.
• Analytical skills: Applies keen analytical abilities to assess situations, identify key issues, and make well-informed decisions.
• Accuracy in documentation: Maintains meticulous attention to detail in documentation processes, ensuring precision and compliance.
• Time management: Effectively allocates time and resources to meet deadlines and achieve objectives efficiently.
• Conflict resolution: Navigates conflicts diplomatically and constructively, striving to find mutually beneficial resolutions.
• Continuous learning: Actively seeks out opportunities for professional development and growth, remaining adaptable and open to new ideas and perspectives

SafeinHome provides Remote Supports for people with intellectual and developmental disabilities and older adults. Our services combine assistive technology with trained human support available 24 hours a day, 7 days a week. This approach supports people in living more independently while remaining safe in their homes and communities.

Company Description

SafeinHome provides Remote Supports for people with intellectual and developmental disabilities and older adults. Our services combine assistive technology with trained human support available 24 hours a day, 7 days a week. This approach supports people in living more independently while remaining safe in their homes and communities.