SENIOR COURT CLERK

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Introduction

General Description

* * * THIS POSITION IS ONLY OPEN TO CURRENT CITY OF TUCSON - CITY COURTS PERMANENT AND PROBATIONARY EMPLOYEES * * *

To remain eligible, you must maintain your permanent or probationary Civil Service employment status through the actual date of transfer. If you are not a current permanent or probationary Civil Service employee at the date of transfer, you will not be eligible for this position. Non-permanent or appointed employees are not eligible.

The Eligibility List may be used by any City department with an approved vacancy to fill in the next 6 months. Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

The City of Tucson City Court is seeking qualified individuals to fill the position of Senior Court Clerk. This classification provides administrative and research support and assistance to the courts, court clerks and judges. Handles situations requiring variance from usual and normal procedures, within allowable parameters. The City of Tucson is committed to providing quality municipal services which promote a healthy community, offer opportunities for participation and leisure, and enable citizens to prosper at work and at home.

For a full description of benefits offered to eligible employees, please visit:

Essential Functions

This is a lead position affording guidance to other positions performing the same tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.

Provides clerical support by setting up files for jail arraignments, locating files for daily court dockets, reviewing, recording, assigning, sorting and distributing files after court, attaching minute entries, maintaining library files, and ensuring proper disposal of closed cases and maintenance of probation files.

Assists public, in person and on telephone with inquiries regarding traffic fines, trials, hearings, warrants, extensions, jail bonds out, posting bonds, arraignments, and other information pertaining to court processes, regulations, and policies. Records, receipts, and disburses various monies collected by the court in the form of fines, fees, restitution, and bonds. Sets logs, and notifies appropriate parties regarding hearings for motions, evidentiary motions, office schedules, orders of protection, and injunctions against harassment.

Provides data entry into the automated case management system regarding court arraignments, scheduling, and compliance with court ordered sanctions.

Supports courtroom operations by maintaining judge's calendar, processing, routing, researching, and maintaining files.

Creates, processes, and maintains appropriate court records and documents for the court as required by appropriate rules, statues, policies, and procedures. Responsible for ensuring that courtroom equipment is in good operating condition, and provides jury management.

Monitors schedules by using the court computer program to ensure office notification and/or cancellation of upcoming trial dates, locate cases for upcoming court dates, provide victim notification, order police reports and evidence, and to log and track incoming motions.

Provides administrative support by processing incoming motions and orders from various courts, locating related files and logging them for motion response, filing motions in various courts and Performs related duties by assisting victims by phone and in person, and attending court with victims as necessary.

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

Minimum Qualifications

High school diploma or GED and one (1) year of directly related experience.

• Any combination of relevant education and experience may be substituted on a year-for-year basis.

Special Job Requirements

At least 1 year administrative support, confidential information handling, and/or customer service in a court setting or as a paralegal Some assignments (jail team, etc) are designated as secondary drivers and require a valid Arizona drivers license. ALL APPLICANTS must upload a Cover Letter and chronological resume reflecting relevant work experience. Failure to do so will disqualify you from this process.

Preferred Qualifications

In addition to the Minimum Qualifications stated above, the ideal candidate will be proficient in Spanish.

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview.

• Oral Board Interviews will be held in person the week of February 5, 2024

Upon completion of all examination processes, the highest scoring applicants will be placed on an Eligibility List. An applicant's ranking on the list will be based on their final score which will be calculated as:

• 20% of your rating for education and work experience
• 80% of your oral board interview

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email [email protected] at least 48 hours prior to the evaluation.

The list may be used by any City department with an approved vacancy to fill in the next 6 months. Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

To remain eligible, you must maintain your permanent or probationary Civil Service employment status through the actual date of transfer. If you are not a current permanent or probationary Civil Service employee at the date of transfer, you will not be eligible for this position. Non-permanent or appointed employees are not eligible.

Conclusion

You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes. Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from [email protected] and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions will result in disqualification.

Pre-Employment Medical Testing Requirements

None