Project Coordinator

Transportation At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is seeking a detail-oriented Project Coordinator to support the full project life cycle—from initiation and planning through execution, monitoring, and closeout. This role provides high-quality administrative and document control support to multidisciplinary project teams, ensuring deliverables are accurate, on time, and compliant with client, contractual, and Jacobs standards.

Key Responsibilities

Project Administration & Coordination

- Support the complete project life cycle: scheduling, logistics, meeting facilitation, action tracking, and closeout documentation.

- Maintain project calendars, deliverable trackers, risk and issue logs, and decision registers.

- Prepare and format project documentation (agendas, minutes, status reports, dashboards, change requests).

- Coordinate team communications and manage distribution lists and versioning.

Document Management & Compliance

- Administer document control processes in alignment with project and client requirements.

- Create and enforce file naming conventions, metadata standards, transmittal logs, and audit trails.

- Manage controlled documents (SoWs, submittals, RFI logs, change orders, test records, as-built packages).

- Ensure adherence to configuration management, records retention, and QA/QC requirements.

Technical Editing & Quality Support

- Perform technical editing, proofreading, and formatting of reports, specifications, and client deliverables.

- Coordinate internal reviews, consolidate comments, track redlines, and drive resolution.

- Support compliance checks against proposal/contract requirements and deliverable checklists.

Schedule, Budget, and Reporting Support

- Assist with resource plans, task assignments, percent-complete updates, and schedule maintenance.

- Help compile budget trackers, accruals, and invoice backup; reconcile purchase orders and expenses.

- Build and maintain standard reports/dashboards (KPIs, milestones, risks, action items).

Tools & Systems

- Utilize Microsoft 365 (Teams, SharePoint, OneDrive, Excel, Word, PowerPoint, Outlook).

- Operate document control or CDE platforms (e.g., SharePoint libraries, Aconex, ProjectWise).

- Support template management and continuous improvement of project processes.

Here's what you'll need

- Associate’s degree or equivalent experience; Bachelor’s preferred.

- 2–5+ years of project coordination, PMO support, or document control experience.

- Proficiency in Microsoft 365/Office Suite.

- Strong technical editing and formatting skills.

- Excellent organization and communication skills.

Preferred Qualifications

- Experience supporting full project life-cycle in a matrixed environment.

- Familiarity with project management methodologies.

- Experience with CDEs/EDMS (Aconex, ProjectWise).

- Exposure to cost controls, change control, earned value, or scheduling tools.

Core Competencies

- Detail orientation & document accuracy

- Ability to work autonomously or in a group setting.

- Self starter

- Process discipline & compliance

- Clear written communication

- Continuous improvement mindset

Work Environment & Physical Requirements

- Office/hybrid environment

Posted Salary Range: Minimum

61,700.00

Posted Salary Range: Upper

93,280.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $61,700.00 to $93,280.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on February 25, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Tempe	Arizona	United States
Tempe	Arizona	United States