Office Coordinator
Fusion HCR is hiring! We are looking for an Office Coordinator for a global security company in Phoenix AZ. Position Summary
The Receptionist / Office Coordinator is the first impression for employees, clients, and visitors. Responsibilities
- Maintain efficient office operations.
- Greet and sign in all visitors; confirm appointments with all parties.
- Schedule meetings.
- Answer the telephone and screen calls.
- Sort and manage incoming/outgoing mail and shipping.
- Order and stock office and mail room supplies.
- Scan and archive files.
- Enter data into various internal systems.
- Operate office equipment and make request for repairs and services.
- Maintain vendor accounts by sending invoices and working with accounts payable
- Serve as the onsite facility coordinator.
- Book meeting rooms and assist with reservations for audio/video.
- Assist with event planning for office functions.
- Coordinate catering and amenities for on-site meetings.
- Coordinate with building management and cleaning company to ensure employees have access to the building’s facilities or submit work orders.
- Assist with other Facilities Department related tasks such as Safety, Uniforms, Fleet.
- 1-3 years’ receptionist/administrative experience.
- Knowledgeable in Microsoft Office: Word, Excel and PowerPoint.
- Self-motivated and highly reliable. Able to deliver high-quality work under tight deadlines.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to prioritize and execute tasks with minimal direction.
- Positive and enthusiastic attitude with the motivation to learn and take on greater responsibility over time.
- Strong interpersonal skills; represents the company well internally and externally.
- Preferred: experience working in a CRM and/or expense reporting software.
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