Senior Operations Administrator - Administrative Supervisor

About the opportunity:

SWCA Environmental Consultants is seeking a dynamic Senior Operations Administrator to support our Flagstaff, Tucson, Phoenix, Reno, and Las Vegas offices.

The Senior Operations Administrator will oversee administrative and logistics staff and operations for our Flagstaff, Tucson, Phoenix, Reno, and Las Vegas offices. Success in this role requires strong people management, relationship building, process improvement, time management, and customer service skills.

Reporting to the Senior Administrative Manager of the West Region, you will directly manage administrative staff and indirectly support over 200 field and office employees in areas such as safety, logistics, employee support, property and equipment management, expense reconciliation, and vendor management.

Our offices offer a unique culture and work environment, with teams specializing in federal permitting and compliance. We serve the generation, transmission, mining, land development, and renewable energy industries, providing services such as environmental permitting and compliance, environmental planning, air and water quality, cultural and water resources, plant and bat surveys, tribal consultation, ethnohistory, NAGPRA, archaeology, public interpretation, wildlife corridor studies, and Airport Wildlife Hazard Assessments.

This is a regular, full-time, salaried position with in-office or hybrid options. The ideal candidate will live within commuting distance of one of our Southwest offices (Las Vegas or Reno, Nevada or Flagstaff, Tucson or Phoenix, Arizona).

SWCA is a 100% employee-owned company offering competitive pay and an excellent benefits package, including an employee stock ownership retirement plan (ESOP).

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

What you will accomplish:

• Close collaboration with the Southwest Subregion Vice President and Senior Office Directors.
• Lead and optimize administrative functions, identifying and implementing process efficiencies.
• Provide high-level administrative and operational support to the Vice President of the Southwest Region, assisting with special projects, communications, and regional initiatives as needed.
• Oversee financial reconciliation, budgeting, forecasting, cost control, and billing operations.
• Partner with Talent Acquisition and Human Resources on workforce planning, recruitment, and staff mentorship.
• Manage procurement, office administration, equipment, IT resources, maintenance, security, and vendor relationships.
• Organize and support event and meeting planning, including logistics and materials.
• Administer employee lifecycle activities and serve as HR liaison.
• Coordinate recruitment, candidate selection, and hiring of local administrative staff.
• Oversee travel, lodging, equipment logistics, and vehicle maintenance; drive process improvements.
• Lead vendor management and contract negotiations to ensure cost-effective operations and compliance.
• Champion office and field safety programs, including audits, emergency response, and injury prevention.
• Support sustainability and community engagement initiatives, including reporting and volunteer events.
• Ensure compliance with all applicable regulations and standards.
• Perform related duties as assigned.

Experience and qualifications for success:

Minimum Qualifications

• Minimum of four years of progressively responsible experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience managing an administrative team of 5 or more across several locations.
• Prior executive administrative support to Vice President or upper management

Preferred Qualifications

• Minimum of seven years of progressively responsible experience.
• Bachelor’s degree

Knowledge, Skills and Experiences

• Strong, service-oriented people skills.
• Demonstrated independent decision-making and business judgment.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively, solve problems, and collaborate as part of a team.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email [email protected] or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response. 

SWCA is committed to salary equity and salary transparency for all its employees.  In alignment with this commitment, SWCA posts good-faith pay ranges on all its advertised job postings to promote pay equity and transparency.  

An employee in this Nevada or Arizona - based position can expect a rate from $63,986.00 - $79,565.20/year. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law.  Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive benefits package ( Benefits + Wellness | SWCA ), forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. 

EOE - women, minorities, individuals with disabilities, and veterans are encouraged to apply.  At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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