Payroll Specialist / Accounting & Accounts Payable

Full-time

Description

Job Summary

We are seeking a detail-oriented and reliable Payroll Specialist with strong accounting and accounts payable experience. This role is responsible for processing accurate and timely payroll, maintaining financial records, managing vendor payments, and supporting general accounting functions. The ideal candidate has a solid understanding of payroll regulations, accounting principles, and internal controls.

Key Responsibilities

Payroll

Process bi-weekly/monthly payroll accurately and on time for all employees

Maintain payroll records, including wages, deductions, benefits, and taxes

Ensure compliance with federal, state, and local payroll laws and regulations

Prepare and submit payroll tax filings and year-end forms (W-2, 1099)

Handle payroll adjustments, bonuses, commissions, and garnishments

Respond to employee payroll inquiries professionally and confidentially

Accounts Payable

Process vendor invoices, expense reports, and employee reimbursements

Verify accuracy, approvals, and proper coding of invoices Prepare and execute payments (ACH, checks, wire transfers)

Reconcile vendor statements and resolve discrepancies

Maintain accurate AP records and filing systems

Accounting & General Ledger

Assist with month-end and year-end close processes

Post journal entries related to payroll, benefits, and AP

Reconcile general ledger accounts, including payroll and AP accounts

Support audits by providing documentation and reports

Assist in maintaining accounting policies and procedures

Qualifications

Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred)

2+ years of experience in payroll, accounting, or accounts payable

Knowledge of payroll laws, tax regulations, and accounting principles

Experience with payroll and accounting software (e.g., ADP, Paychex, Paylocity,

Intacct, QuickBooks, NetSuite, or similar)

Strong Excel and data entry skills

High attention to detail and accuracy

Ability to handle confidential information with discretion

Skills & Competencies

Excellent organizational and time-management skills

Strong analytical and problem-solving abilities

Clear written and verbal communication skills

Ability to work independently and meet deadlines

Team-oriented with a proactive mindset

Work Environment

Office / Hybrid

Full-time

Salary Description

$60 to $65k