Legal Administrative Assistant

Job Description

Job Description

JOB PURPOSE / POSITION OVERVIEW

The Legal Administrative Assistant provides essential administrative support to the Company’s General Counsel and the broader Legal team. This role is responsible for preparing, organizing, formatting, finalizing, tracking, and maintaining legal and contractual documentation, managing files, scheduling meetings, handling correspondence, and assisting with day-to-day tasks related to the Company’s legal department. The Legal Administrative Assistant ensures that critical information is accurate, accessible, and timely, helping the team safeguard the company’s operations and relationships.

DUTIES / RESPONSIBILITIES

• Support the Company’s Legal Team with preparation, review, and tracking of contracts, subcontracts, and amendments.
• Maintain organized files and databases of legal and insurance documents in both physical and electronic formats.
• Assist with monitoring contract compliance, expiration dates, and renewal timelines.
• Coordinate with internal departments (Preconstruction, Operations, Accounting, etc.) and external partners (subcontractors, vendors, insurers) to obtain and update documentation.
• Research and compile information to support claims management and dispute resolution processes.
• Prepare standard correspondence, reports, and summaries for internal stakeholders.
• Support annual insurance renewal processes and ad hoc audits.
• Assist with scheduling, meeting coordination, and recordkeeping for the Legal team.
• Perform other duties as assigned to support the department’s goals.

MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE)

• Associates degree or higher with focus in Business Administration, Legal Studies, or equivalent administrative experience in a professional setting.
• Experience calculating and calendaring deadlines via interpretation of locate state and federal rules.
• High attention to detail.
• Excellent written and verbal communication skills
• Ability to take direction, as well as come up with ideas on your own on process improvements.
• Sound interpersonal, team collaboration skills and a positive attitude.
• Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs.

PHYSICAL DEMANDS / WORKING CONDITIONS (environment, noise level, public interactions )

• Office working environment with occasional travel to job sites.
• Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors.
• Lift, push or pull objects up to 25 pounds.
• Will sit, stand, or walk short distances for up to the entire duration of shift/workday.
• Ability to wear required PPE on job sites.

Haydon Companies is one of the largest general contractors in the southwest with the unique ability to perform commercial building, heavy civil, and landscape construction.

Company Description

Haydon Companies is one of the largest general contractors in the southwest with the unique ability to perform commercial building, heavy civil, and landscape construction.