Executive Assistant

Job Description

Job Description

Description:

Executive Assistant – Maintenance & Construction Division

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to our President and executive team within the Maintenance & Construction division. This pivotal role offers an excellent opportunity to work closely with senior leadership, ensuring smooth daily operations and effective communication across the organization. If you thrive in a fast-paced environment and excel at managing multiple priorities with discretion, we invite you to join our dynamic team.

Key Responsibilities:

- Manage and prioritize the President’s and executive team’s schedules, appointments, and meetings to optimize their time and productivity.

- Prepare, review, and distribute correspondence, reports, and presentations with accuracy and professionalism.

- Coordinate internal and external communications, ensuring clear and timely information flow.

- Organize and facilitate meetings, including logistics, agendas, and follow-up actions.

- Handle confidential information with the utmost discretion and integrity.

- Assist with special projects, research, and data collection as needed to support executive decision-making.

- Liaise with internal departments and external partners to ensure seamless operations and communication.

- Maintain organized filing systems, both electronic and physical, for easy retrieval of documents and records.

- Support travel arrangements, expense reporting, and other administrative tasks to streamline executive activities.

Preferred Qualifications:

- Prior experience as an Executive Assistant, Administrative Assistant, or in a similar executive support role preferred.

- Exceptional organizational skills with strong attention to detail.

- Excellent written and verbal communication skills.

- High level of professionalism and discretion when supporting senior leadership.

- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and related productivity tools.

- Ability to adapt and remain effective in a fast-paced environment with changing priorities.

- Self-motivated, proactive, and capable of anticipating executive needs.

- Comfortable working independently while maintaining strong communication with leadership.

- Reliable, organized, and solutions oriented.

Key Competencies:

- Multi-Task

- Ability to follow verbal and/or written instructions

- Planning or organizing

- Teamwork

- Excellent communications skills

- Accountability

- Detail Oriented

- Flexible

- Goal Driven

- Reliable

- Professional phone and e-mail etiquette

- Ability to obtain the proper information through verbal, written and personal contact

Join our organization and become part of a company that values growth, innovation, and a collaborative work culture. We offer opportunities for professional development and a supportive environment where your contributions make a meaningful impact. If you are a dedicated and resourceful individual looking to advance your career in a dynamic setting, we encourage you to apply.

EEO Statement:

The equal employment opportunity policy of this employer provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. This employer hires and promotes individuals solely on the basis of their quali?cations for the job to be ?lled.