Office and Administrative Manager

About the Client

The client is a growing organization with a strong focus on operational excellence, quality, and customer service. They maintain a fast-paced, collaborative environment and are expanding their presence in the United States. The company values reliability, organization, and professionalism across all internal operations and is seeking someone who can support multiple business functions with efficiency and accuracy.

Position: Office and Administrative Manager

Location: Phoenix, Arizona (On-site)
Type: Full-time
Compensation: Competitive salary and benefits
Requirement: Must be locally based in Phoenix

Role Overview

The Office and Administrative Manager will serve as the operational backbone of the U.S. office. This role oversees day-to-day administrative, HR, accounting, and procurement functions to ensure smooth business operations. From payroll processing and invoicing to inventory coordination and office support, this position is ideal for a detail-oriented professional who thrives in a multifaceted environment and enjoys being the primary point of contact for internal needs.

Responsibilities

Administrative & Office Management

• Manage daily office operations and maintain a professional, organized work environment

• Oversee office supplies, equipment, and vendor relationships

• Coordinate meetings, schedules, travel, and company events

• Serve as the main point of contact for office-related inquiries

Human Resources Support

• Process payroll accurately and on time

• Maintain employee records and HR documentation

• Assist with onboarding and offboarding

• Support HR compliance and policy implementation

• Address employee questions related to HR matters

Accounting & Invoicing

• Process accounts payable and receivable

• Prepare and track customer invoices

• Reconcile financial transactions and maintain accurate records

• Coordinate with external accounting support as needed

Procurement & Inventory Management

• Purchase supplies, equipment, and materials

• Monitor inventory levels and communicate with suppliers

• Track orders, deliveries, and maintain purchasing records

• Identify cost-efficient alternatives and vendor improvements

Required Qualifications

• Minimum 3 years of experience in office administration, operations, or a similar multifunctional role

• Experience processing payroll and handling HR administrative tasks

• Proficiency with accounting or payroll software and Microsoft Office Suite

• Experience with invoicing, accounts payable/receivable, or bookkeeping

• Strong organizational skills with the ability to manage multiple priorities

• High attention to detail and accuracy

Preferred Qualifications

• Experience in inventory management or procurement

• Familiarity with QuickBooks or similar platforms

• Background supporting small businesses or operational teams

• Knowledge of HR compliance or employment regulations

• Experience in technical, manufacturing, or distribution environments

What You’ll Bring

• Self-starter mentality and ability to take ownership of responsibilities

• Strong problem-solving skills and resourcefulness

• Clear and professional communication skills

• Ability to maintain confidentiality of sensitive financial and HR information

• Adaptability and flexibility within a dynamic environment

Why Join the Client?

• Opportunity to become a key operational support pillar for a growing U.S. organization

• Varied responsibilities with no two days the same

• Collaborative work culture with direct access to leadership

• Hybrid work flexibility and healthy work-life balance

• Ability to grow professionally as the client expands its operations