Service Coordinator
- Coordinate and assist with prioritizing the dispatching of field personnel and resources.
- Keep clients updated on status of requested service.
- Create and update files of various types. For example: documents, spreadsheets, and databases.
- Perform other administrative activities such as answering phones, drafting and responding to emails, electronic filing, greeting and assisting visitors, and working with internal and external clients.
- Create, update, and modify work orders, including entering lump sum budgets, attaching turnover packages, and issuing purchase orders.
- Create and submit customer invoices. Follow up on customer invoices overdue by 30 days or more, as well as vendor invoices overdue by 60 days or more, to ensure collection of amounts owed and drive collection of accounts receivable.
- Compose and/or edit letters, memos, reports, procedures, etc., as required.
- May help develop, interpret, and administer a company policy, program or procedure requiring independent decision making.
- Create client proposals based on information and pricing provided by others.
- Provide coding and time entry assistance to field personnel as needed. the coding of and entry into accounting system of service technician payroll.
- Post-service follow-up with customers to ensure satisfaction prior to sending invoice.
- Assist in the coordination and scheduling of maintenance contract activities.
- Assist in the coordination of jobsite activities such as deliveries, rigging, equipment, tools, etc.
- Assist in the management of renewing and scheduling maintenance contracts. Track expiring maintenance contracts and follow up to drive renewals.
- Perform other administrative activities including, but not limited to, drafting and responding to emails, electronic filing, and working with internal and external clients
- Coordinate and supervise administrative support activities with additional personnel.
- Promote the company safety culture and safety awareness throughout the company, projects, or office.
- Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.
- Ability to perform work accurately and completely, and in a timely manner
- Strong communication skills, verbal and written
- Ability to understand and implement best practice standards
- Knowledge of organizational structure and available resources
- Ability to quickly and effectively solve complex problems
- Ability to deliver quality through attention to detail
- Organizational skills
- Listening skills
- Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
- Ability to be proactive and resourceful
- Ability to follow-up on inquiries in a timely manner
- Ability to prioritize multiple projects
- Proficiency in MS Office and all other company utilized software
- Ability to build relationships with team members that transcend a project
- Ability to build relationships and collaborate within a team
- Ability to learn and use a variety of software, tools, and systems necessary to meet business needs
- High school diploma or General Education Degree (GED).
- 1 year or more of related work experience preferred
- Other technical experience such as military, public service, on the job training programs, etc. may meet this requirement as determined by local management.
- Must be able to lift up to 25 pounds
- Normal office environment
- Frequent activity: sitting, viewing, and typing on computer screen
- Occasional activity: standing, walking, bending, reaching above shoulder
Recommended Jobs
Internal Medicine Associate Residency Program Director
Job Summary and Responsibilities Dignity Health Medical Group (DHMG) is seeking an outstanding, passionate, and patient-centric Associate Residency Program Director to support our Internal Medic…
Short-Range Mining Engineer
Position Overview The Short-Range Mining Engineer plays a key role in producing and updating operational mine plans covering timelines from the upcoming month out to one year. This position ensure…
Maintenance Worker
INDIAN PREFERENCE POLICY: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC. Section 472) POSITION: MAINTEN…
dental assistant
Dental Assistant - Experienced At A Small World Pediatric Dentistry, we are excited to announce an opportunity for a dedicated Dental Assistant to join our team as a Full-Time experienced Dental Ass…
Pasta Cook
Benefits: Employee discounts Opportunity for advancement Training & development Job Title: Pasta Cook Department: Back of House (BOH) Reports To: Sous Chef Executive Chef Loca…
Cook
Our Panda Cook associates are important leaders of our team and the heart of our kitchen. You are responsible for creating food with passion, service with heart and ambiance with pride. As a Cook F…
Controller
ABOUT 10X HEALTH SYSTEM 10X Health System is a pioneering company at the forefront of the health and wellness industry, dedicated to revolutionizing the way individuals approach their personal heal…
Registered Nurse Patient Care Manager - Hospice
Are you a dedicated Physical Therapist looking to make a real difference in the comfort of patients' homes? We're seeking a compassionate and skilled PT to join our home health team in the vibrant ci…